Requisition ID: 48556 Title: Compliance Administrator Division: Arthrex, Inc. (US01) Location: Naples, FL
Arthrex is a global medical device company and leader in orthopedics medical education. With a corporate mission of Helping Surgeons Treat Their Patients Better™, Arthrex has pioneered the field of arthroscopy and develops more than 1,000 innovative products and procedures each year that support all aspects of orthopedics. The Risk Management & Compliance department is based in Naples, Florida and includes a team of varied compliance, risk management, audit and legal professionals. Arthrex is actively searching for a Compliance Administrator to join the Risk Management & Compliance team. The successful candidate will work alongside the team to implement and administer key program projects, initiatives, and the overall global compliance program. Experience in project management and working in the pharmaceutical/medical device/life sciences industry is preferred.
Responsible for the support of the Risk Management & Compliance Department (the Department) and management of program projects and priorities, as directed by the VP, Risk Management & Compliance and/or Sr. Manager, Global Compliance Operations.
Essential Duties and Responsibilities:
- Manage Department projects and initiatives, including assignment of project owners, creation and development of project plans, including task creation and setting timelines.
- Work with project owners to execute on project plans, including meeting project deliverable dates and issuing reminders to team members when appropriate.
- Track outstanding project tasks and when necessary, research and resolve barriers to task completion.
- Manage project-related paperwork; ensure supporting documents are current, properly filed and stored.
- Develop Risk Management & Compliance Program documents and internal Department templates, checklists, or processes/procedures.
- Track, analyze, and report on Risk Management & Compliance Program metrics.
- Monitor and manage the Department inquiry/ticketing system; assign tickets and resolve as needed.
- Manage user access to relevant Department-managed software or technology systems.
- Prepare and administer Department budget; provide monthly analysis and reporting on Department spend data, including actual spend, versus budgeted and projected spend.
- Act as liaison between vendors and the Department; coordinates with the Vendor Management Office in contract execution.
- Support Program management activities, including scheduling Department meetings, preparing agendas, taking minutes, tracking action items, and proactively following up on action items.
- Assist in the management and maintenance of the Department's central repository and files; keep detailed records of all activities, data, and reports in central repository as directed by the Department leadership team; maintain organization of central repository.
The above statements describe the general nature and level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.
Education and Experience:
- Bachelor's degree required; preferably in Business Administration, Management Information Systems, Project Management or related focus area
- Minimum of 5 years' experience in project or office management required
- Experience in managing projects or departmental budget preferred
- Experience with SharePoint and SP compatible software preferred
- Experience in healthcare or the medical device industry strongly preferred
- Prior experience in manufacturing, medical environments, orthopedics preferred
Knowledge and Skill Requirements/Specialized Courses and/or Training:
- Professional written, verbal, analytical, organizational, problem solving and presentational skills.
- Ability to make decisions on the prioritization of projects/initiatives and responsibilities.
- Self-starter and willingness to contribute where there is a need within the team.
- Demonstrated attention to detail and ability to meet deadlines.
- Ability to handle information in a manner that protects confidentiality.
- Ability to adapt in a dynamic and high-growth environment.
- Familiarity with the medical device industry legal standards, guidelines, AdvaMed Code of Ethics on Interactions with U.S. Health Care Professionals preferred.
Machine, Tools, and/or Equipment Skills:
Proficient in Microsoft Office, MS databases, SharePoint and SharePoint compatible software.
All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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