Brown University Job - 42685694 | CareerArc
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Company: Brown University
Location: Providence, RI
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education


Job Description:

The position manages oversight and coordination of daily operations related to multi-stakeholders within the building complex for facility operations, planning, design, and construction.  The Manager is responsible for coordinating resources, expertise, and services to ensure the operations needed to support the complex research and academic operations of SPH.  The Manager will oversee the coordination of internal and external resources and services at each facility within the School of Public Health and, in conjunction with the Facilities Management Department and building occupants, develop procedures for coordinating and communicating building repairs and maintenance and follows through to ensure necessary work is completed.  The Manager works with faculty, staff, and students in developing, planning, designing and executing projects.  The Manager represents the interests of the various Departments and Centers within the School of Public Health in addressing operational needs by working with the operations and maintenance areas of campus to troubleshoot and problem-solve issues within the various facilities.  Additionally, the position works with other departments, such as Facilities Management, Public Safety, Environmental Health & Safety (EH&S), Real Estate & Auxiliary Housing Office, and the Office of Information Technology (OIT) to ensure compliance to University, local, state and federal policies and practices within the School of Public Health's operation.

Section 3: Major Responsibilities

Manage the 24/7 facility operations necessary to sustain the operations of the School of Public Health (60%)

Supporting Actions:  Responsibilities include acting as the primary official for the School of Public Health for all facility, security, safety, and emergency-related matters and to support a 24/7, 365-day operation.  As primary liaison, collaborate with stakeholders, coordinate the facility needs of the School of Public Health (SPH) with all aspects of the University (to include, Facilities Management, Brown Public Safety (BPS), Environmental Health & Safety (EH&S), the Office of Information Technology (OIT), Strategic Purchasing Contracts and Insurance and others).  The Manager serves as the primary point of contact for OIT, Events, Mail Services, etc. personnel who are performing services at SPH within Brown space.  Develop and oversee processes for large deliveries.  Oversee centralized supply facility.  Oversees proper functioning of laboratory refrigerators and -80 freezers.  Coordinate office equipment repairs to centralized functions – printers, kitchen equipment, shared technology (monitors, etc.).  Oversee security & access within Brown space.  Develop and implement facility emergency plans and maintains the plans for fire evacuation and disaster response.  Serve as the facility emergency response coordinator.  Work with EH&S to ensure hazardous materials are managed per Brown standards.  Liaise with Parking & Transportation on issues related to School of Public Health facilities parking and shuttle services.  In conjunction with the Building Management Council, Facilities Management Department, and the Provost's Space Committee, manage allocation of excess space and use of common areas and conference rooms.

Coordinates the renovation, expansion, and construction of existing and new facilities for the School of Public Health (25%)

Supporting Actions:  The Manager works with faculty, staff, and students, serving as a liaison/advisory role in developing, planning, designing, and executing projects with the various offices within the University's Facilities Management department to ensure that program needs are understood and reflected throughout the design and construction process.  The Manager utilizes his/her construction management knowledge to serve as an instrumental member of the various projects' design/construction teams, to  evaluate and oversee the project to ensure they meet program goals. This position works independently on many projects and represents the Departments and Centers within the School of Public Health as needed.

Responsible for coordinating and maintaining space data for school (15%)

Supporting Actions:  Conducts regular (minimum quarterly) space updates, surveys, and walk thoughts to coordinate space assignments.  Manage update process with floor space liaisons for space assignment changes.   Report on space summary as needed and coordinate with regular facilities reporting for research dollar density etc.  Work collaboratively with SPH Finance, Operations, and Admin Cores to coordinate space data with other data analysis. 

Section 4: Job Qualifications 
Education and Experience

•    B.A. or B.S. degree in Engineering, or closely related field plus ten (10) years' experience, or equivalent combination of education and experience.
•    Knowledge of research and teaching facilities and utilization requirements. Experience in laboratory planning, design and construction; sound working knowledge of laboratory safety and security issues (including HV/AC and MEP systems), building codes, construction methods, and scientific research operations.
•    Experience/understanding of working in a customer service driven operation- including willingness to be available on weekends or evenings when/if necessary.

Job Competencies

•    Understanding and skill set to manage budgets and tracking of expenses.
•    Excellent written and oral communication skills: stressing the ability to collaborate with a diverse group of stakeholders to clearly communicate one's point, manage expectations and achieve desired end results.
•    Ability to advocate of behalf of the School of Public Health by working collaborative with Facilities Management.
•    Computer expertise on a PC platform, with working knowledge/ability of AutoCAD, Microsoft Office products and various database applications
•    Requires the ability to plan, organize and prioritize complex and work processes in order to meet schedules and timelines.  
•    Ability to use good judgment and provide exceptional leadership.
•    Ability to plan steps and carry out multi-phase projects requiring problem definition and modified techniques, to coordinate work with others, and to modify methods and procedures to solve a wide variety of problems.
•    Ability to develop and evaluate policies and procedures
•    Ability to prepare and analyze reports
•    Must be able to work effectively within a diverse population and inclusive environment
•    Strong interpersonal skills for working with varied customer types. Must be approachable, cooperative, collaborative, dependable and committed to working within a team environment.
•    Must demonstrate solid institutional values
•    Very strong organization skills for managing multiple assignments.
•    Ability to work independently within the context of the position requirements.

Possesses a willingness to work in a diverse and inclusive environment

All offers of employment are contingent upon a criminal background check and education verification that are satisfactory to Brown University.

Recruiting Start Date:


Job Posting Title:

Facilities Manager


Public Health Administration


Grade 10

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Classification:


Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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