Brown University Job - 42714405 | CareerArc
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Company: Brown University
Location: Providence, RI
Career Level: Mid-Senior Level
Industries: Government, Nonprofit, Education


Job Description:

The Grants/Contracts Accountant is a member of the Post-Award team in the University's central Office of Sponsored Projects. The incumbent is expected to provide direct services to faculty, department managers and all members of the research community.  Responsibilities include reviewing and processing awards, including interpreting and ensuring compliance with award terms and conditions, rendering decisions regarding sponsored project issues, budget management, expenditure review, financial reporting, cash management, and all other award management activities, including participation in training, special projects and systems development.  Review, interpret and disseminate University and sponsor policies for a variety of issues ranging from cost allowability to reporting requirements, effectively articulate these policies to internal and external constituencies including Faculty, Departmental Administrators, and the Division of the Vice President for Research.  In addition, the position also serves as a mentor and resource to junior staff members.

Award Management/Review 

Review awards to ensure compliance with University and funding agency policies, procedures and regulations.  Review, interpret and disseminate regulations, agreement terms and conditions and University policies as necessary and appropriate for sponsored activities. Advise faculty and staff on issues of compliance.  Provide appropriate University response to sponsor requests and clarification of terms and conditions as necessary.  Verify accuracy of budgets. Faculty and administrators are aware of terms and conditions of awards and are provided with timely, accurate, and consistent advice.  Faculty and staff indicate satisfaction with services provided.

Award Management- Decision Making

Using a thorough understanding of Federal regulations, including but not limited to the Uniform Guidance at 2 CFR 200 incorporating OMB Circulars A-21, A-110, A-133, FARs, Code of Federal Regulations, etc., specific sponsor regulations, and all University policies and procedures relevant to the management of sponsored awards.  Accurately interpret individual sponsor terms and conditions.  Maintain and update knowledge of all aspects of post award administration by attending NCURA and other professional training.  Review and approve expenditures and other actions having a financial impact on the award based on this understanding; i.e. determination of allowability and allocability of expenditures, the appropriateness of justification and documentation in support of sensitive transactions, and undertaking joint decision making activities with the Senior Grant & Contract Accounting Manager, Director, Vice President for Research, and General Counsel in cases where deferral of judgement is warranted.   Identify matters of research policy concern and develop strategy for resolution with senior management.   Expenditures processed are in compliance with award/sponsor terms and conditions and University policies and procedures.  University has a valuable knowledge resource able to quickly provide faculty and staff accurate, consistent, and reliable information.  The University's interests are protected from audit disallowances.

Award Management – Award Oversight  

Award maintenance, including creating accounts, budget management, accounting system updates, expenditure review and approval, financial reporting (including electronic reporting using websites), cash management (including drawdowns, projections, billings, receipts, accounting for interest income, and collection activities), written and verbal communications with sponsors, departmental administrators, principal investigators, and others with regard to various award issues, and award closeout. Review, approval and determination of rebudgeting requests and perform other services as necessary and requested by faculty and staff.  Recommend and independently provide solutions for issues that arise during the life of the award.   Faculty and administrators are consistently aware of current status of their award(s), and are provided with timely, accurate, and consistent advice.  Sponsors receive prompt and courteous service related to invoicing and reporting.  Audit disallowances are avoided.

Provide advice and assistance to faculty and staff and on-going sponsored project administration.  Serve as mentor to junior staff within OSP.  Undertake outreach efforts in support of the research enterprise at Brown, arrange and attend meetings with faculty, project staff, and department administrators. Proactively communicate with faculty and administrators to provide advice and assistance with award management.  Anticipate problematic areas.  Research and clarify increasingly complex and often “gray” award terms and conditions.   Advise faculty and staff on issues of compliance and University policies and procedures.     Faculty and staff are made aware of the issues involved in the administration of awards and are kept abreast of frequently changing regulations and other issues involved in the administration of awards; questions/issues are researched and answered/resolved in a timely manner and to the satisfaction of faculty and sponsor.

Develop and deliver in departmental outreach and training activities.  Contribute to the development, implementation, deployment and ongoing maintenance and use of a grants management system. Develop and deliver sponsored training modules that cover post award administration.  Conduct meetings with faculty and staff to provide advice and assistance related to questions, compliance issues, etc.  Participate in “gap analysis” and recommend modification to current business practices (streamline) in conjunction with the development and implementation of a grants management system.  Proactively anticipate and create training opportunities for faculty and staff. Regularly evaluate and assess the need for updating OSP training materials.  Provide oversight to junior staff members.  Lead special projects based on the evolving business needs of the Office of Sponsored Projects (e.g., liaison with Workday Operations).   Faculty and staff are made aware of the issues involved in the administration of awards.  Successful development, implementation, and deployment of a grants management system and support the grants functionality of the University's financial system.


  • Bachelor's degree required; Accounting or Finance major, and/or CPA preferred.  Experience: 3-5 years of research administration experience or closely related experience gained in research-intensive university or academic medical center is preferred. Experience participating in a grants system implementation is a plus.
  • Computer proficiency in database creation/maintenance, word and spreadsheet applications mandatory, and award management application systems experience preferred.  Ability to navigate sponsor's administrative websites for award management and financial reporting. 
  • Ability to interact effectively with staff, faculty, deans and external sponsors; strong organizational, administrative, and time management skills; ability to work under pressure in a deadline oriented environment; ability to satisfy divergent interest in support of broader strategic goals of the University (e.g., Building on Distinction).
  • Effective communication skills, both oral and written, to elicit and communicate information, to analyze complex issues, and to prepare/present clear, informative and concise materials. 
  • Strong organizational and administrative skills.  Initiative and judgement to independently problem solve and prioritize.  Ability to work independently, but also as a strong team player when needed. Must also demonstrate the ability to be organized and flexible in an environment that requires continuous monitoring of priorities.
  • Additional requirements include enthusiasm for working in a fast-paced environment; exceptional attention to detail and ability to multi-task, prioritize, and meet deadlines.
  • Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment. 

The Grant/Contract Accountant position plays a key role in the overall post-award function in OSP, including account creation, expenditure review, financial reporting, and award close-out.  Excellent decision making and interpretive skills, a technically competent understanding of fund accounting, and the ability to provide effective advice on award issues are required to answer questions and resolve issues presented by departmental administrators and faculty members. Tireless attention to detail and awareness of the importance of University's relationship with sponsors.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Recruiting Start Date:


Job Posting Title:

Grant/Contract Accountant


Office of Sponsored Projects


Grade 10

Worker Type:


Worker Sub-Type:


Time Type:

Full time

Scheduled Weekly Hours:


Position Classification:

Remote Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

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EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.

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