Administration Coordinator Senior Job Listing at City National Bank in New York, NY (Job ID 11424)

Description

ADMINISTRATION COORDINATOR SENIOR
WHAT IS THE OPPORTUNITY? Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to the Office Operations and Administration Management. The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience. Additionally, this role will include working with the Administration Director to help organize and execute special projects.
WHAT WILL YOU DO?

• Support the CNR Administration Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.
• Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.
• Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.
• Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.
• Assist with Business Continuity plans and activities.
• Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.
• Manage print and marketing material in inventory as well as reprints.
• Process invoices and expense reports.
• Provide back-up for the reception desk.
• Work closely with Administration Direction on ad-hoc projects.
• Manage Office Operations team deliverables to ensure exception service to clients.

WHAT DO YOU NEED TO SUCCEED?
Required Qualifications*

• Minimum 4 years of experience administrative support role.
• Minimum 4 years of experience in using Microsoft Office applications.

Additional Qualifications

• Bachelor's Degree in Business, Human Resources or related field or equivalent experience preferred.
• Excellent inter-personal, verbal and written communication skills required.
• Knowledge of Microsoft Excel, Word, PowerPoint and Outlook are required.
• Ability to establish relationships and work effectively with all levels of the organization.
• Basic understanding of project management.
• Ability to manage competing priorities with strong organizational skills. Ability to multi-task.

WHAT'S IN IT FOR YOU? Compensation Starting base salary: $24.46 - $36.69 per hour. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions.
Benefits and Perks At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including:

• Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date
• Generous 401(k) company matching contribution
• Career Development through Tuition Reimbursement and other internal upskilling and training resources
• Valued Time Away benefits including vacation, sick and volunteer time
• Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs
• Career Mobility support from a dedicated recruitment team
• Colleague Resource Groups to support networking and community engagement

Get a more detailed look at our Benefits and Perks.
ABOUT US Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at About Us.
INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

*Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled.

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