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Reporting to the Chair of Music Performance, the Coordinator of Performance Services & Instrumental Library coordinates instrumental ensemble library-related functions and provides overall administrative support in key areas of concert program design/production and performance/recital logistics for the Music Performance Department. This person works independently to ensure performance documents, which represent a large portion of the School of Music's public-facing communications, are produced according to deadline and without errors or delays.
Responsibilities & Duties
Instrumental Ensemble Librarian:
In consultation with faculty ensemble directors, coordinates all communication and ordering for music required by instrumental ensembles from vendors and rental agencies, traffics related contracts, purchasing documentation, and invoicing to Director of Administration and Financial Services as needed.
Researches and procures (through Business office) all music required and related contracts by instrumental ensembles from vendors and rental agencies.
Communicates and coordinates library-related activities of the ensembles as directed by the ensemble directors and/or their staff.
Responsible for the oversight and organization of library operations, including distribution of parts to ensembles in a timely manner, storage and cataloging of University-owned music, and receiving/return of rental score and parts.
Responsible for hiring, training, and supervision of student librarians and student library coordinator to accomplish above duties.
Designs concert programs for all non-main-stage School of Music performances, including coordinating program content, layout, proofing, production and oversight of assembly (approximately 300 programs per year).
Maintains and communicates program templates, style rules, timelines, and related internal policies for faculty/students.
Follows up with collaborators in order to meet necessary print deadlines.
Troubleshoots and assesses Performance Office policies and procedures as necessary.
Utilizes significant judgement to edit program content, which represents a substantial portion of the school's public-facing print material.
Schedules, organizes and communicates information pertaining to ensemble placement auditions, assistance with master classes, select guest artist events, and other miscellaneous performance department events.
Coordinates applications for ensemble performances and works with Financial Services to handle travel logistics. aintains archives of all School of Music performance programs for in-house and University archives and submits programs to professional licensing organizations.
Performs other duties as assigned.
Education & Experience
Undergraduate music degree.
3 years of professional work experience.
3 years of professional work experience with one year of ensemble library experience.
Oversees 6-8 student employees in ensemble library, including grad or senior level general coordinator and students assigned to ensembles.
Supervises 1-3 students to assist with tasks and clerical work relating to Performance.
Other Skills & Abilities Reqd
Excellent organizational, communication, interpersonal and planning skills required.
Acute attention to detail, ability to mentor students in specialized instrumental library setting, and delegation skills are a must.
Advanced skills in desktop publishing on a Mac or PC platform.
Experience using Adobe Creative Suite, particularly InDesign.
Position requires ability to manage artistic temperament.
Must be self-reliant and able to meet tight deadlines.
Experience with event logistics preferred. Ability to work independently and make routine judgement calls about printed content is critical.
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Occasional necessity to communicate and coordinate on evenings and weekends.
Attend select concerts / events on weekends or evenings.
Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
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