At DePaul University, we are looking for candidates who want to join us in our mission to provide access to education for all. Successful candidates welcome ideas and perspectives from colleagues and students representing a wide variety of cultures, backgrounds, religious beliefs, and experiences. We seek collaborative, open-minded and hard working professionals to work in a real world urban learning environment. Are you exceptional, yet modest and open to challenges? We seek achievers and leaders that want to bring their passion and skills to our well-respected community of approachable colleagues. Build your career with us.
The Department Assistant II in WRD offers direct support for the department's academic programs by assisting the department chair and graduate program director in the execution of routine curricular activities and student services. Also manages department's digital content, including website and social media platforms,and non-budgetary aspects of special projects such as the department's speaker series and awards ceremony.
Responsibilities & Duties
Maintains and updates all curricular records via institutional systems including those in Campus Connect (assigning advisors; dropping/adding students); Tableau; and in Google docs related to job description, such as the WRD Student Program Database.
Serves as the department's primary contact for Admissions offices and other university and college entities related to curriculum.
Oversees the department's Online Teaching Evaluation system.
Monitors WRDx email during registration and manages X-section enrollments.
Manages the department's contribution to the University Catalog; performs scheduled content updates as directed by Student Records.
Supports graduate program (MAWRD, TESOL Certificate) directors' administrative processes:
Graduate assistantship applications.
Teaching Apprenticeship Program applications.
Acts in the role of main-office receptionist when student workers are not present.
Assists Department Chair as assigned.
Digital Content Management:
Serves as the department's web manager, maintaining the department's sites in the content management system (Sharepoint).
Acts as the department's social media manager, creating and distributing content via Facebook, Twitter, LinkedIn, etc., and the department's WordPress blog—in coordination with the Chair, the Graduate Director, and the second Department Assistant.
Maintains department's printed materials, to include copies of all items distributed in the department and at graduate and undergraduate prospective student event.
Creates and manages the department's print and media resources intended for student recruiting and public viewing (flyers, handouts, flat-screen content, etc.).
Designs routine marketing and recruitment materials for department programs, classes, and events (flyers, posters, postcards, flat screen slides, etc.).
Works collaboratively with faculty members and committee chairs as necessary to create promotional materials (flyers, invitations, postcards etc.) for events.
Coordinates event planning tasks with Department Assistant.
Performs other duties as assigned.
Education & Experience
High School Degree or equivalent experience.
A minimum of two to four years of experience in a clerical support position in a university/ corporate setting.
- College degree.
Other Skills & Abilities Reqd
Advanced knowledge of MS office necessary, as well as a desire to expand skills in a continually developing environment of communication technology.
Thorough knowledge of the university's administrative practices and procedures.
Excellent communication and interpersonal skills, speaking and writing - must be diplomatic.
Able to handle confidential information and be detail oriented.
You may upload other attachments (Transcripts, Portfolios, Writing samples) in the “My Activities” tab of your profile.
Salary & Benefits Package:
DePaul offers a comprehensive package including competitive pay and benefits to attract and retain the best talent in order to further the University's mission. For more information, please visit the following pages:
Required Background Check:
Employment at DePaul University is contingent on passing a background check. Only final candidates who are extended an offer of employment will undergo a background check.
Mandated Reporting of Child Abuse & Neglect:
Upon accepting an offer of employment with the university, you will also be required to sign an Acknowledgement of Mandated Reporter Status at the time of hire. A mandated reporter is required to make a report to the Illinois DCFS Hotline whenever there is reasonable cause to believe that a child known to them in their professional or official capacity may be abused or neglected. For more information, please visit the following pages:
Illinois Department of Children & Family Services (DCFS)
Illinois Abused and Neglected Child Reporting Act
DePaul University is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, sexual orientation, gender identity, national origin, age, marital status, physical or mental disability, protected veteran status, genetic information or any other legally protected status, in accordance with applicable federal, state and local EEO laws.
Apply on company website