Help Duties Summary
This position is an AVS, Aircraft Certification Service (AIR) System Oversight Division, supporting a MIDO Section Office at one of the noted locations. Incumbent serves as assistant to the Manager, of the MIDO, independently performing diversified administrative, clerical and support functions.Learn more about this agency Responsibilities
Reviews, analyzes, and distributes incoming mail and processes that portion which can be handled personally and takes necessary action. Reviews outgoing correspondence and mail control action items, prepared by others, for correctness and maintains document control logs on incoming correspondence and action documents. Independently follows up on work in process by the Manager, and inspectors to ensure timely reply or action.
In the absence of the Manager, incumbent is responsible for ensuring requests for action or information, which would normally receive the Manager's attention, are made known to responsible staff personnel who can satisfy the request. Monitors the resultant activities for the purpose of briefing the Manager. Composes correspondence and prepares reports on own initiative, based on a knowledge of the Manager's views and desires. Reviews documents for signature and coordination for conformance with regulations and policies. Monitors activities for the purpose of briefing the Manager. Contacts the Manager when important or emergency matters warrants attention when the Manager is absent but accessible.
Maintains records of employee training, past, present and future requirements for employees within their organization. Ensures employees are reminded of all training in advance. Coordinates training attendance problems in sufficient time to avoid a "No Show" attendance.
Responsible for entry of Time and Attendance data for all office personnel into Consolidated Automated System for Time and Labor Entry (CASTLE). Maintains leave schedule, and monitors and tracks leave on Federal Employee Family Friendly Leave Act (FEFFLA).
Coordinates office procurement needs for special supplies, purchases, and unique expenditures. Maintains records and accountability of all equipment. Indoctrinates new employees and assists with questions and forms as necessary. Acts as organization's focal point on all administrative matters. Provides training and assistance to all employees on computer applications and maintains responsibility for installing and updating software and assuring that it performs as intended.
Gathers information and develops understanding of current technology and progress in office automation. Provides guidance for administration of office automation software which includes applications such as word-processing, electronic mail, communication, Excel, systems utilities, and other application software packages.
Uses databases or spreadsheets to enter, recalculate and retrieve data for reports, and transmits documents and messages via electronic mail using networked computers through the local area network.
Develops mutually rewarding relationships with fellow employees, industry, and stakeholders. All corporate activities will be conducted to the highest ethical and professional standards by communicating effectively, remaining flexible, respecting differing opinions, and exercising patience in challenging situations. Responsible for receiving all visitors and telephone calls from the public, aviation industry, other regions, Washington, and other MIO's/MIDO's. Answers non-technical questions and refers technical requests to proper specialist. Maintains Manager's calendar and schedules meetings and appointments. As necessary, sets up meeting and conference arrangements with hotels and ensures off-site meetings are appropriately arranged and attendees are notified.
Acts as travel regulation focal point within organization for local and international travel. Reviews all travel vouchers for accuracy prior to submission to accounting. Makes all travel arrangements with itinerary for the Manager and others as necessary.
Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.Supervisory status
Help Required Documents
Notification of Personnel Action (SF-50), upon request.
If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How To Apply
Help How to Apply
You must apply online to receive consideration. Your application must have a status of "Received" by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must have a status of "Received" each time a referral list is created in order to receive consideration for positions associated with register.
IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC REGARDING YOUR EXPERIENCE OR EDUCATION.
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Please ensure EACH work history includes ALL of the following information:
- Job Title (include series and grade if Federal Job)
- Duties (be specific in describing your duties)
- Employer's name and address
- Supervisor name and phone number
- Start and end dates including month, day and year (e.g. June 18 2007 to April 05 2008)
- Full-time or part-time status (include hours worked per week)
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.
You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies. Please see this guide, Document Upload Guide, for more information on uploading and re-using the documents in your applications.
Amendment Date: 09/05/2019
Amendment Note: This announcement has been extended.
This announcement has been extended.
Clarification made to Summary. Read more Agency contact information Angie Hightower Phone
firstname.lastname@example.orgAddress Federal Aviation Administration
ACE Regional HR Services Division
901 Locust Street, Room 402
Kansas City, MO 64106
US Learn more about this agency Next steps
Candidates for FAA positions are evaluated using our Automated Vacancy Information Access Tool for Online Referral (AVIATOR) system. AVIATOR compares your skills and experience as described in your application with the requirements of the position. If you are found to be an eligible, highly-qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official.
Important - If you make any change to your application, you must resubmit it. If you change your application and do not resubmit it, your changes will not be considered part of your application package, and your previous application will be considered.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify us. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
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Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.
Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:
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- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
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