Work Shift: DAY
Work Week: M - F
The Human Resources Specialist performs moderately complex HR activities related to employee records, HR information and data systems, having key responsibilities for accuracy and compliance with TMHS policies and regulatory agencies. Performs I-9 completion and monitoring. Functions as the final review and audit of all required documentation for the clearance of new hires, employee status changes during the year, and annual requirements. Serves as first point of contact for employee and manager questions around Benefits, Leaves of Absence, Position Control, and HRIS (Management Toolbox). May provide assistance to HR Generalists and Recruiters to include applicant screening, New Employee Orientation benefit presentations, and other.
DUTIES AND RESPONSIBILITIES
- Manages the accuracy and compliance of data within the HRIS (Management Toolbox). Reviews data entered, verifies required supporting documents are in receipt by HR. Responds to questions from managers related to the proper use of Management Toolbox.
- Responds to manager and staff questions related to HR policies and procedures, benefits, leaves of absence, Payroll. Works with appropriate corporate departments to resolve issues. Ensures all required paperwork is completed as needed.
- Performs paperwork completion to include I-9's, and clearance of all new hires to include reviews and audit of all paperwork to ensure complete and in full-compliance with regulatory agencies and TMHS policies and procedures.
- Manages personnel files and required documents associated with employee status changes, annual evaluations and competencies, to ensure complete and in compliance with policies and various regulatory agencies.
- Generates routine and Ad Hoc reports from Census, VISTA, HIS, Position Control, etc. and writes basic programs utilizing Excel to respond to management requests for data.
- Provides administrative assistance which includes, but not limited to backup to the HR Coordinator, preparation of Employee ID badges and maintenance of information, filing and routing appropriately of paperwork, routine communication materials, etc.
- Assists with other moderately complex HR activities to include preparation of visuals and handouts, applicant screening, managing requisitions within Kenexa, and other as needed.
- Maintains the Position Control System, working with managers and HR staff to ensure accuracy. Prepares reports as indicated.
- Demonstrates the components of the I CARE values statement (Integrity, compassion, Accountability, Respect, Excellence)
- Demonstrates Service PRIDE standards ( smiles and make eye contact; greets each patient and visitor; seeks out patient and visitor contact; displays appropriate body language at all times; take 5 minutes each day to go above and beyond for one patient or visitor; honors diversity; thanks every customer.
- Follows all safety rules while on the job. Report all accidents promptly and corrects minor safety hazards. Communicates with peers and management regarding any hazards identified in the workplace.
- Performs other duties as assigned.
High School diploma/ GED required.
Associates' or Bachelor's degree in business or human resources related field.
Relevant experience may be considered in lieu of advanced education.
Two years experience in a relevant HR job that included some combination of benefits, employee records, HRIS data input, report generation, Ad Hoc reports, and/or payroll of moderate complexity in a high paced work environment.
SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Must demonstrate keen attention to detail and accuracy
Excellent customer service skills; proficiency in verbal and written English.
Intermediate computer skills in Windows, MS Office Applications and HRIS
Knowledge of FMLA, JCAHO, I-9 requirements.
Must be a self-starter and work independently.
Must be very well organized, able to effectively manage multiple priorities in environment of substantial interruptions.
Must be flexible and adapt to change without reservation.
Equal Employment Opportunity
Houston Methodist is an Equal Opportunity Employer.
Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.
VEVRAA Federal Contractor – priority referral Protected Veterans requested.
Since its founding in 1919, Houston Methodist Hospital has earned worldwide recognition. Houston Methodist Hospital is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research. Houston Methodist is consistently ranked in U.S. News & World Report's “Best Hospital” list and was recently named the number one hospital in Texas. FORTUNE magazine has placed Houston Methodist on its annual list of “100 Best Companies To Work For” since 2006. Houston Methodist Hospital directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 1,119 licensed beds, 67 operating rooms and over 6,000 employees, Houston Methodist offers complete care for patients from around the world.
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