Description
Representative Duties
BASIC FUNCTION:
Under direction of the Director of Fiscal Services and the Accounting Coordinator, perform a variety of technical and responsible accounting duties in the preparation, maintenance and review of financial records, reports and accounts related to assigned District accounts; assure compliance with established District policies, procedures, State, County and federal regulations and reporting requirements.
REPRESENTATIVE DUTIES:
Perform technical accounting duties related to assigned District functions and operations; establish, monitor and maintain accounts; prepare update information and data as needed; fund transfers as required; assure financial accounts are maintained according to established District accounting policies, State and federal laws and regulations.
Review and reconcile account balances and bank statements; review transactions including the receipt, deposit and expenditure of funds; assure appropriate authorizations are documented and audit trails maintained; audit invoices and requisitions and process according to established procedures.
Prepare and maintain a variety of financial records as required; review, verify and post financial data to appropriate accounts using automated equipment and software; balance expenditures to the general ledger; track transfers, paybacks and cancelations; process purchase orders and expense claims; code data and monitor account codes; identify and resolve discrepancies; research errors and make adjusting entries.
Maintain financial accounts according to District accounting policies, State and federal laws and regulations and other relevant requirements; prepare year-end closing reports and document account balances; complete required forms and file documentation according to internal control procedures, audit requirements and established policies.
Compute, generate and mail billing to off-campus agencies; post payments and maintain records on balances due; process and monitor accounting records; prepare and submit federal and State audits and reports; check, sort and distribute forms. Prepare or distribute financial reports, statements and information to federal, State and District offices; assure information is current, accurate and complete; prepare payrolls and reports in accordance with established timelines and schedules; provide advice and technical expertise to regarding assigned accounts to others as needed. Balance accounts payable to a commercial warrant prelist and distribute commercial warrants; deliver to the County Office as required; verify and enter accounts receivable data and send invoices to appropriate department.
Collect and account for checks and cash as required; prepare cash reconciliations, receipts and other appropriate documentation; prepare cash and checks for bank deposit; prepare bank deposit slips and deposit monies in various accounts in local financial institutions; prepare and close out cash boxes when necessary; place and release holds on computer records; notify those who have checks returned for non-sufficient funds; place holds on records according to established policies and procedures.
Receipt monies collected and prepare bank deposits; enter daily income in computer equipment; audit requisitions and purchase orders for payment;
Participate in preparation of the annual budget; assist in the administration of the budget and assure compliance with applicable District policies and State and federal regulations.
Complete required forms and file documentation in accordance with internal control procedures, audit trail requirements and established policies; maintain manual and computer files; prepare and deliver stop payment order forms to the bank and prepare replacement checks as needed, deducting appropriate amounts.
Communicate with District personnel and administrators, off-campus agencies, vendors, students, student advisors and others regarding expenditures, income, accounts, billings, salaries, deductions, insurance enrollment, disbursements, worked hours, returned checks, purchase orders, payments and other information; explain procedures and regulations as needed; obtain and provide information and resolve issues and questions.
Operate a variety of office equipment including computer terminal, microcomputer, printer, typewriter, calculator, copier, credit card machine and check protector.
Train and provide work direction to student workers and temporary personnel as assigned.
Assist higher-level personnel in completing required reports, establishing monthly schedules, and distributing required forms.
Assist other accounting staff as assigned, as time allows, during rush periods or in the absence of accounting staff.
Perform related duties as assigned.
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EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by college coursework in accounting, business administration or closely related field and three years of increasingly responsible clerical accounting or financial recordkeeping experience involving the use of automated accounting systems.
LICENSES AND OTHER REQUIREMENTS: Valid California driver's license.
RANGE 15 (CLASSIFIED SALARY SCHEDULE): Substitute/Short-Term are placed at Step 1. Please click here to review current salary schedule.
**Applications in the sub-pool will remain on file for one year.**
Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
IMPORTANT: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts. All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.
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