Priority Screening Date: Friday, May 24, 2019 at 11:59pm for a guaranteed review. Applications received after this date will be reviewed as needed until the position is filled. Please allow 2 weeks for processing of all application materials. The eligible list established from this recruitment may also be used to fill future temporary and permanent positions as vacancies arise. Exam#19/14H03/05CR
Natividad is looking for a pro-active, organized and detail oriented individual with technical working knowledge in the Human Resources field. Under the guidance and support of the Personnel Analyst, this position will provide support services to a wide variety of functions in the field of Human Resources, including but not limited to recruitment, HRIS system processing, training, performance/employee relations, employee benefits and leave management, and onboarding /off boarding.
The eligible list established by this recruitment may also be used to fill current and future temporary or regular vacancies as they arise in other County Departments.
- Assists Personnel Analysts with routine recruitment assignments and activities; prepares and maintains recruitment files; may assist with the development of recruitment plans, identification of targeted recruitment sources and other outreach activities, such as attendance at job fairs; develops and maintains mailing lists.
- Prepares and/or assists in the preparation of routine job announcements, supplemental questions or supplemental questionnaires, advertisement copy and placement for approval; coordinates the development, printing and distribution of recruitment materials.
- Assists Personnel Analysts with examination and other testing activities: researches, coordinates and assists with exam development; schedules and coordinates the exam administration processes, including rating panel, subject matter experts, proctors, facilities, and materials; assists rating panels as necessary; proctors rating panels and tests; coordinates, monitors/proctors, and may participate in selection processes, such as interviews, pre-interview exercises, oral boards, written and/or performance tests; scores and records test results on an applicant tracking system.
- Uses a computer to input, access, process, maintain data, and generate reports and referrals from the County Applicant Tracking System; and maintains other Human Resources database systems.
- Responds to inquiries from departments, applicants, other agencies, and the public regarding recruitments and status, personnel procedures, and other applicable HR activities.
- Collects, develops, prepares, coordinates, updates, and maintains a variety of reports, documents, correspondence, logs, record-keeping/files and databases, various records, policies, procedure manuals, and other information/data.
- Some positions may: Monitor and provide technical assistance on personnel/payroll transactions for compliance with Personnel Administration and County policies, collective bargaining agreements [MOU's], and other State, Federal regulations, rules and mandates.
- May assist with classification and compensation studies; conducts, completes and responds to salary, benefit or other inquiries/surveys; maintains class study files and related documents.
- Some positions may: explain, notify, and advise employees of benefit provisions for County benefits programs; record and update employee benefit coverage records; compile benefit data and prepare summary reports; respond to letter and phone calls regarding employee benefits; prepare and distribute information literature to employees; coordinate annual open enrollment periods.
- Some positions may: counsel employees regarding leaves of absence procedures; coordinate the leave of absence and employee insurance provisions in conjunction with County, State and Federal policies, rules and regulations; resolve insurance eligibility problems with both employees and outside vendors.
- Some positions may: assist Personnel Analyst with performance management, employee relations, tracking and reporting.
- May act as a lead worker by assigning work to and training clerical and/or volunteer staff.
THE SUCCESSFUL CANDIDATE
Will have a proven track record demonstrating the following knowledge, skills and abilities:
Working knowledge of:
- Office administrative and clerical processes and procedures associated with Human Resources functions/Personnel staff, and which may involve independent judgment and require accuracy and speed.
- The general principles and practices of personnel administration in any of the following areas, including recruitment, selection, classification, compensation, employee benefits, performance management, employee relations, risk management, Workers' Compensation, Equal Employment Opportunity/Affirmative Action, and training.
- Business English usage, including grammar, rules of punctuation, spelling, and vocabulary in order to format business correspondence and write reports.
- The use and operation of common office equipment, including copy machines, personal computer and related software applications, i.e. Windows, Microsoft Word, Excel, Outlook and/or PowerPoint, fax, etc., and the application of automated data processing to business office operations. Computerized personnel systems.
- The fundamentals of data research, survey and analysis principles, practices and techniques in order to summarize a large body of information.
- Principles and practices of public relations and customer service.
- Record-keeping, alpha/numeric filing and other database/filing practices and procedures.
- Basic arithmetic and elementary statistics principles and concepts.
- Clerical practices and procedures.
- Practices of project management and organization
- Effective interviewing and counseling techniques
- Establish and maintain good rapport and effective working relationships with departments, employees, HR staff, peers, subordinates, applicants, other external agencies, and members of the public. Gain cooperation from people over whom one has no authority.
- Organize and schedule work, set priorities, adjust to changing workloads, and meet critical and/or changing deadlines or priorities under pressure, perform a variety of duties requiring good judgment and problem solving skills, and follow up on assignments with a minimum of direction as knowledge, skills and abilities are developed through experience. Manage multiple interruptions while still completing projects or work assignments. Pay attention to detail.
- Identify and recognize problems of a sensitive or political nature. Evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation. Use tact and discretion; exercise good judgment and problem solving skills and initiative in making decisions; understand limits of own authority. Understand organizational and political implications of decisions. Understand and recognize when to refer sensitive and/or politically charged issues to superiors that are not within scope of own authority and responsibility.
- Maintain confidential files and confidentiality of privileged information. Set up and maintain complex, complete, and accurate records, files and/or other database/filing systems. Effectively organize and maintain recruitment, applicant, test, classification, employee, and/or benefits files, documents and fiscal data.
- Communicate effectively, both orally and in writing. Compose and/or edit correspondence independently or from brief instructions. Prepare and present oral and written material clearly, concisely, and effectively to groups and individuals. Understand, carry out, and/or provide complex oral and written instructions.
- Compile, research, interpret, and analyze a variety of informational materials and data, issues, and problems; prepare or develop information or reports; and recommend and/or implement appropriate action as directed. Identify and refer office, administrative, or other situations and problems to superiors as necessary.
- Read, understand, interpret, apply and explain complex County, State and Federal Human Resources policies, ordinances, and procedures, laws, rules, and regulations.
- Dependent upon position assignment, some positions may be required to plan, schedule, coordinate and publicize a variety of personnel-related group activities, such as examinations, training programs, job fairs, and employee insurance enrollment functions.
- Operate standard office equipment, word processing equipment or personal computer to input, access and print data and reports. Learn to use the complex software required operate the County Applicant Tracking System, email, and the Internet.
- Some positions may be required to coordinate resources and activities of others, and work with a variety of County department and staff as required.
- Some positions may be required to work as a lead worker. May plan, direct, and review the work of assigned clerical and/or volunteer staff; train and instruct staff in work procedures.
Experience: Two years of progressively [or increasingly] responsible experience providing highly complex clerical or administrative support to management or professional staff, including one year of experience in Human Resources, in one or more of the following areas: recruitment, HRIS system processing, training, performance management/employee relations, employee benefits and leave management and onboarding/off boarding. AND Education: Completion of all coursework leading to an Associate's degree, or equivalent, from an accredited college or university Additional Information CONDITIONS OF EMPLOYMENT
- Natividad requires that all incumbents pass a pre-employment physical/medical assessment.
- Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.
- Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven.
- Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work.
WORKING CONDITIONS During the course of work, incumbents at Natividad may come in contact with infectious organisms and other potentially hazardous substances.
The physical and sensory abilities required for this classification include the following: Some positions may require the ability to lift items weighing up to 50 pounds, such as boxes of recruitment files, applications or other forms. Some positions may require the ability to perform tasks requiring strength, such as pulling up to 80 pounds of supplies on a cart to an examination site or job fair. Ability to stoop, reach, bend, and/or pull to access files. Ability to communicate verbally in a clear manner, and with a volume required to respond to telephone and face-to-face inquiries, to exchange information, and make presentations, and function in a typical office environments. Personal mobility to attend meetings or to work in various office or outdoor locations. Ability to work at desk and/or computer, or attend meetings for extended periods of time. Finger and manual dexterity in order to operate a computer keyboard. The ability to read standard printed text and data on a computer terminal screen. The ability to hear telephone and face-to-face conversations in a noisy office environment or in an outdoor location with multiple distractions. Ability to stand for extended periods, i.e. up to two (2) hours of time, while testing or making presentations.
**REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS** The screening process is tentative. Should a change be made, applicants will be notified. The competitive process includes:
APPLICATION SUBMISSION: Priority Screening Date is: Friday, May 24, 2019 at 11:59pm for a guaranteed review. Applications received after this date will be reviewed as needed until the position is filled. Please submit on-line applications and responses to the supplemental questions at: www.natividad.com; optional resume may be attached to on-line application or emailed to: GarciaDL@natividad.com or regular paper applications may be obtained from and submitted to the Natividad Human Resources Office, 1441 Constitution Blvd., Bldg. 300, Salinas, CA 93906. For more information you may contact the Natividad Human Resources Office at (831) 783-2700, Monday-Friday, 7am-5pm. QUALIFICATIONS APPRAISAL: Completed application materials will be competitively evaluated. The best-qualified applicants will be invited to participate further in the process. QUALIFICATIONS ASSESSMENT: To further assess applicants' possession of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam. ELIGIBLE LIST: Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future permanent & temporary vacancies.
SPECIAL NOTES If you believe you possess a disability that would require test accommodation, please contact the HR Analyst for Natividad at (831) 783-2711.
Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for the benefits listed above.
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