EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only) Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that experience in employees can perform the essential functions of the job. OfficeTeam is seeking an Office Assistant who will help field telephone calls, receive and direct visitors, Word processing, filing and faxing, taking and distributing the mail, support on diverse projects for other employees as needed. Responsibilities include: -Answers the telephone; provides accurate information and answers general questions or forwards calls to appropriate staff person; takes messages as necessary. -Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information. -Maintains records and processes various forms, applications, permits or other documents specific to the organizational unit. -Types various documents from drafts, notes, dictated tapes or brief instructions, which may include correspondence, reports, records, forms, notices, meeting minutes, etc.; may compose routine correspondence and other documents as required. -Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations. -Establishes and maintains office files, and researches and compiles information from such files. -Enters and retrieves computer data; generates routine computer reports and/or spreadsheets. -Schedules appointments, procedures, activities, meetings, etc., as required. -May perform various bookkeeping tasks, which may include but are not limited to calculating monies due, collecting and receipting monies, processing reimbursements, preparing bank deposits, etc. -Provides information and assistance to City staff, other agency personnel, and the public, requiring the understanding of policies, procedures or rules. -Performs other routine clerical support work as required, which may include but is not limited to copying documents, filing / retrieving files, processing mail, faxing information, collating documents, maintaining lists and logs, scanning/imaging/indexing documents, ordering and maintaining inventory of supplies and forms, etc. -May provide instruction and training to new, temporary or part-time staff as assigned. -Attends various meetings and training as required or appropriate. -Completes special projects as assigned.
Proofreading, Perform Clerical Duties, Filing
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