We are working with an established Real Estate Management company, located at their headquarter office in the Dulles corridor, seeking an Executive Assistance to support the company CEO. The ideal Executive Assistant we are seeking must be a lively individual, with an upbeat attitude and strong work ethic. This Executive Assistant we are searching for must be ok with supporting the CEO, as well as other executive members of the HQ team. The following qualifications are sought out: ? Answer calls for executives and determine whether they should be given access to specific individuals. ? Read and analyze incoming memos, submissions, and reports to determine relevance and distribute. ? Open, organize, and distribute incoming correspondence, including faxes and email. ? File and retrieve corporate documents, records, and reports. ? Prepare invoices, reports, memos, letters, financial statements, etc., using MS Office products ? Prepare company responses to correspondence with routine inquiries. ? Review work done by others to check for spelling and grammatical issues, and recommend revisions. Ensure that company format policies are followed. ? Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. ? Perform general office duties (ordering office supplies, maintaining records and management database systems). ? Light bookkeeping duties (expense reporting, cutting checks, recording invoices, etc.) ? Prepare agendas and decide, such as coordinating catering for luncheons, for executives, events, etc. ? Make travel arrangements for board members and executives. ? Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. ? Provide support to the Office Manager as needed ? Assist with planning events or conferences ? Performs other duties as assigned (such as assisting CEO's wife with tasks) If you are interested in this position, please submit a resume in word format to Leila Hermes at Robert Half at email@example.com or call Leila Hermes at Robert Half at 703-437-7723 or contact your recruiting manager if you are already working with Robert Half.
? Must have Associates or Bachelor?s degree ? 5+ years? experience as a Sr. Administrative Assistant or 3+ years as an Executive Assistant ? Real Estate industry or Leasing office experience preferred ? Must have proficient MS Office Suite (Word, Excel, PowerPoint) experience ? Must be comfortable with additional presentation software platforms ? Must have experience supporting multiple C-Suite Members ? Must be comfortable with personal tasks assigned ? Maintain strict confidentiality of the company and executive information. ? Handling phones, email exchange, in coming and out going mail, in coming and out going fax, ordering office supplies ? Proficient written and oral communication ? Event and conference coordination experience ? Light bookkeeping duties (expense reporting, invoice handling, etc.) ? Meeting minutes ? Internal and external email and phone communication ? Comfortable with 45+ hour work weeks If you are interested in this position, please submit a resume in word format to Leila Hermes at Robert Half at firstname.lastname@example.org or call Leila Hermes at Robert Half at 703-437-7723 or contact your recruiting manager if you are already working with Robert Half.
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