Royal Palm South Beach Job - 43436189 | CareerArc
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Company: Royal Palm South Beach
Location: Miami Beach, FL
Career Level: Entry Level
Industries: Hospitality, Travel, Leisure

Description

Royal Palm South Beach

Provides administrative support for the Engineering department.



Qualifications

  • High school diploma or higher education.
  • Advanced computer skills required.
  • Effective verbal and written communication skills. Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc.
  • Must be organized and structured.
  • Must be flexible, friendly and have good people skills. Must be able to multi-task
  • Previous work experience in a engineering or contracting office environment preferred.
  • Must be able to sit for long periods of time and work in front of a computer terminal. 


Responsibilities

  • Provides administrative support for the Engineering department. This includes but is not limited to answering telephones, filing, typing, preparing reports, maintaining data bases etc.
  • Issues work requests to Engineering and Landscaping staff.
  • Coordinates work activities including contractor work.
  • Places orders for product and services; maintains proper purchase order control systems.
  • Keeps track of all department invoices and maintains a proper check book system.
  • Coordinates activities between Rental Mgmt and Engineering Department. Issues invoices for billable services.
  • Tracks and maintains Service Dispatch system data. Keeps track of work orders.
  • Interacts and communicates with HSKP, Front Desk, F&B, Conference Services and other key departments to expedite service needs.
  • Coordinates, issues and modifies work schedules for engineering and landscaping departments. Keeps track of attendance, vacations etc.
  • Is responsible for all payroll related matters. Issues required personnel action forms.
  • Attends pre-con, staff, MOD and other operation meetings.
  • Maintains proper stock of office supplies and keeps office clean and organized.
  • Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance coming to her/his attention so that prompt corrective action can be taken when appropriate.
  • Prepares reports as requested for a more informative data base for improved management decision making and critical evaluation of work activities.
  • Prepares all duties/accountabilities in a timely and efficient manner following established company policy and projecting a favorable image of Hawk's Cay Resort & Spa.
  • Attends meetings to maintain favorable working relationships among resort employees and promote maximum moral, productivity and efficiency.
  • Adheres to scheduled work hours; is punctual in reporting and gives ample notice to supervisor if she/he can not meet schedule to ensure man power coverage.
  • Performs other duties as required.


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