RR Donnelley Job - 30687889 | CareerArc
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Company: RR Donnelley
Location: Minneapolis, MN
Career Level: Entry Level
Industries: Advertising, Media

Description

Responsibilities

Receptionist responsibilities on a daily basis are as follows:

  • Greet clients and visitors and inform the appropriate attorney/staff of their arrival. All guests should check-in with receptionist and receive a visitor pass.
  • Enter all outgoing and incoming messenger deliveries and pick-ups in the appropriate logs.
  • Services of process. Follow Firm Policy on Service of Process. [See Risk Management and Security Section of this manual].
  • Answer phone calls and transfer callers to appropriate extension.
  • Direct calls for Employment verification to “The Work Number” service.
  • Paging – use paging system to advise firm professionals or staff of urgent calls or waiting guests.
  • Book conference room reservations and Visiting Attorney Office (VAO) reservations.
  • Update and monitor conference room and VAO bookings for accuracy.
  • Coordinate evening dinner orders
  • Prepare “Office Daily” email publication. Publication includes information on visiting attorneys and their office location and extension, and other daily office announcements.
  • Ensure reception area is kept neat.
  • Report facilities related requests including central air, repairs and cleaning maintenance issues to DOA or Administrative Coordinator.
  • Update office telephone directory following office schedule or as requested.
  • Update home phone/ address list following office schedule or as requested
  • Sign for all flower deliveries and building maintenance forms
  • Keep accurate records of items issued such as taxi vouchers, parking passes or vouchers, temporary badges, etc.
  • Maintain and distribute taxi vouchers
  • Write client/matter number on taxi voucher and record recipient's name and voucher number in log.
  • Maintain and distribute parking passes
  • Parking passes are distributed to clients and guest by authorization of the DOA or an attorney.
  • Perform other related duties as assigned

Shift Available 9AM – 5:30 PM Monday thru Friday


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