Job Posting Details
Payroll Title: Academic Personnel Director
Job Code: 0595
Job Open Date: 4/16/2021
Primary Consideration Date for Open Until Filled: 5/2/2021
Department Code-Name: APER - Academic Personnel
Percentage of Time: 100%
Collective Bargaining Unit (CBU): 99
Grade Type/Grade: 26
FLSA Exemption Status: Exempt
Work Location: 1311 Cheadle Hall
Pay Rate/Range: salary commensurate with experience
Days/Hours: Monday - Friday, 8am - 5pm
Department Marketing Statement
The Office of Academic Personnel is a service organization whose mission is to facilitate the recruitment, appointment, advancement, and development of outstanding and diverse faculty and academic appointees. The Office of Academic Personnel interacts with the Office of the President, the Chancellor, Executive Vice Chancellor, Associate Vice Chancellor, Colleges, Departments, and academic employees to develop, analyze, interpret and implement academic personnel policies and procedures.
Brief Summary of Job Duties
The Office of Academic Personnel ensures academic excellence by providing centralized expertise and support for managing the academic personnel processes associated with 40% of the campus workforce. In partnership with the Associate Vice Chancellor for Academic Personnel, the Academic Personnel Director serves in the capacity of Assistant Vice Chancellor, leading, developing, and managing academic human resource services, programs, and systems aligned with institutional goals and objectives. Overall management areas of responsibilities include academic recruitment, appointment, and advancement, compensation and salary administration, benefits, payroll, training and development, faculty misconduct, and faculty equity. Serves as a key advisor to the campus's senior administration on all academic personnel policy matters, labor agreements, and Federal and State laws/regulations governing academic employment. Develops and oversees implementation of campus procedures. Partners with the Office of the President to develop, interpret, and implement systemwide policy. Directs professional staff in the delivery of services, ensuring a strong customer service orientation.
- Bachelor's degree in HR management, business administration, or other related field or equivalent education and Academic Personnel experience.
- Thorough knowledge of compensation policies and procedures, and employment law related to academic client groups.
- Excellent communicator who demonstrates a high level of political acumen. Excellent ability to negotiate and mediate solutions with academic appointees and their representatives.
- Thorough knowledge of and ability to apply systemwide and organization policies, union contracts, procedures, and practices that govern academic personnel administration.
- Knowledge of fiscal management policies and procedures.
- Knowledge of human resource management principles.
- Knowledge of organization and systemwide enterprise data management systems.
- Excellent critical and innovative thinking to address complex and nuanced issues and analyses.
- Strong interpersonal skills and demonstrated ability to build and work successfully in teams.
- Excellent management, leadership, and coaching skills; ability to build relationships.
- Demonstrated knowledge of and experience with issues of affirmative action and diversity.
- Strong oral and written communication skills and the ability to deliver effective presentations to a wide variety of audiences.
- Ability to use sound judgement and discretion, and maintain confidentiality.
- Demonstrated strategic planning ability and ability to manage projects including ability to conduct needs assessment and develop and manage new programs.
- Demonstrated ability to prioritize multiple projects and assignments independently and to work under the pressure of numerous deadlines.
- Demonstrated ability to handle extremely difficult or volatile situations/individuals effectively.
- Excellent writing skills.
- Demonstrated skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals and/or analyses.
- Thorough knowledge of compensation policies and procedures, and employment law related to the University of California policies and practice.
- Thorough knowledge of and ability to apply systemwide and organization policies, union contracts, procedures, and practices that govern University of California academic personnel administration.
Special Conditions of Employment
- Satisfactory criminal history background check.
- UCSB is a Tobacco-Free environment.
For full consideration, a resume and a cover letter must be included as part of your application.Job Functions/Percentage of Time/Duties
Academic Personnel Management - 100%
The Academic Personnel Director serves in the capacity of Assistant Vice Chancellor, with overall management responsibility for campus Academic Personnel functions including academic recruitment, appointment, and advancement, compensation and salary administration, benefits, payroll, training and development, faculty misconduct, and faculty equity, academic personnel policies and procedures, personnel records management, department budget, and office administration.
Leads and fosters a team of high-performing Academic Personnel professionals within the Academic Personnel office. In addition to overall responsibility for the daily functions of the Academic Personnel office, responsibilities include leadership, budgetary, and personnel authority.
With considerable independence, provides leadership in planning, developing, and managing progressive Academic Personnel services, programs, and systems. Ensures achievement of objectives that align with the goals of senior leadership, campus partners, and UC Office of the President. Ensures compliance and effective administration of all relevant Federal, State, and Business and Finance policies, and applicable Collective Bargaining Unit contracts, and encourages the culture of inclusivity and commitment to diversity.
Serves as a key advisor and partner for senior campus leaders and managers on critical Academic Personnel matters including academic employee relations such as grievances, discipline, the Faculty Code of Conduct, and sexual violence/sexual harassment. Acts as a strategic partner with managers, senior managers, and senior leaders to establish strategic plans and objectives on all academic personnel programs and policies. Develops effective and efficient solutions for what can often be very complex challenges. Has responsibility for developing, modifying, and executing policies and procedures that affect immediate operations across all campus jurisdictions, including colleges, divisions, organized research units and centers, and academic departments. Erroneous decisions or failure to achieve goals may have a serious impact on the overall success of academic personnel on the campus and may affect the UC system.
Serves as a liaison to the UC Office of the Provost and other UC campuses, and serves on various campus and system-wide committees, including but not limited to: the campus UCPath Steering Committee; system-wide UCPath and OATs governance boards, and the system-wide Academic Personnel Directors group.
Equal Opportunity/Affirmative Action Statement
The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email firstname.lastname@example.org. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
Privacy Notification Statement
The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.
GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California's Human Resources departments and offices collect about you. The Privacy Statement can be found at: https://ucnet.universityofcalifornia.edu/gdpr.html.nformation supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.
Notice of Availability of the UCSB Annual Security Report
The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit www.police.ucsb.edu/asr. A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit www.police.ucsb.edu/clery-act.
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