Under the supervision of the Business Officer, the Administrative Assistant is responsible for the transactional financial efforts of the Interdisciplinary Humanities Center (IHC). Responsibilities include accounting, fund tracking and management, processing all payment related activities, and close interaction with faculty and staff in both the IHC and other campus departments. The Administrative Assistant works independently with only minimal supervision and regularly makes decisions that require application and interpretation of University financial policies and procedures.
Minimum RequirementsExcellent typing and computer skills, excellent communication skills, excellent data entry skills, familiar with extramural grant process, familiar with University Accounting forms and processing. Comfortable dealing with faculty in explaining grant process guidelines and policies. Proficient with Microsoft Excel.
Desirable RequirementsFamiliarity with UCSB policies and procedures related to accounting, budgets, payroll, and Procurement. Broad knowledge of common UCSB computer application programs. Experience working with FileMaker. Familiarity with Gateway, FlexCard, UCPath, and online travel and miscellaneous reimbursement applications. Prior experience working in an academic setting. Experience with payroll processing, timekeeping, travel, and reimbursements.
Special Conditions of EmploymentSatisfactory criminal history background check
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