University of California Job - 49504833 | CareerArc
  Search for More Jobs
Get alerts for jobs like this Get jobs like this tweeted to you
Company: University of California
Location: Santa Barbara, CA
Career Level: Entry Level
Industries: Government, Nonprofit, Education


Job Posting Details

Payroll Title: BLANK AST 2

Job Code: 4723

Job Open Date: 6/3/24 

Application Review Begins: 6/18/24

Department Code (Name): CHLD

Percentage of Time: 100%

Union Code (Name):  CX-Clerical/Admin

Employee Class (Appointment Type):  Staff: Career

FLSA Status:  Non-Exempt

Classified Indicator Description (Personnel Program):  PSS

Salary Grade: STEPS

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $24.68 - $26.24/hr.

Full Salary Range: The full salary range for this position is $23.60 - $33.45/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: Student Resource Building

Working Days and Hours: M-F 7:30 - 4:30 or 8:30 - 5:30 (depending on the day)

Benefits Eligibility:  Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: N/A


Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Early Care and Education Services at UCSB provides full day, year-round child care and family support services to student, staff and faculty families. This inclusive program serves over 200 children, ages 3 months to 5 years daily, at two sites in a play and relationship-based approach to learning. The University Children's Center on the main campus cares for children ages 3 months to 3 years and the Orfalea Family Children's Center on the semi-rural West Campus cares for children ages 3 months to 5 years. ECCES offers tuition assistance to income and need eligible families through funding from the CA Department of Education and has been accredited by NAEYC since 1990.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UCand why You Belong at UC.

Brief Summary of Job Duties

Under the direction of the Business Officer, the Administrative Assistant is responsible for enrollment of new families, utilizing the Centers' wait-list, tuition collections/ deposits, and maintaining children's files in accordance with the California department of Social Services. Responsible for prioritizing many other varied tasks related to the general operation of the department and supervising student workers. Must possess effective communication and interpersonal skills and assist in creating a positive and helpful atmosphere for families and staff.

Required Qualifications

  • High School Diploma or equivalent.
  • 1-3 Years Administrative or Clerical experience.

Preferred Qualifications

  • Bachelor's Degree
  • Prior experience working with children and families.

Special Conditions of Employment

Satisfactory completion of a criminal history background check

Mandated Child Abuse Reporter

Acceptable Statement of Health to include negative TB test results/screening.

Job Functions and Percentages of Time:

Enrollment, Waitlist and Children Records - 40%: Distributes waitlist information as requested. Informs prospective families about the Early Childhood Education Services programs. Enrolls children/families as space becomes available in conjunction with information from the Enrollment Coordinator. Communicates with Enrollment Coordinator, Program Coordinators, Family Coordinator, Grant Coordinator and Director as appropriate. Maintains children's files and emergency information in accordance with California Department of Social Services, Community Care Licensing and departmental requirements. Maintains immunization records in accordance with County Department of Health and departmental requirements. Submit annual report to the County with periodic updates throughout the year. Orients new families, reviews forms with parents, distributes Parent Handbooks and disseminates general information to new families. Constructs and maintains class lists and daily sign-in attendance sheets Compiles monthly attendance records for full cost families in accordance with the California Department of Education, Child Development Division. Compiles Food Program attendance sheets for reimbursement submission. Acts as the Center Receptionist setting a positive, welcoming and professional tone in the front office.

Financial Responsibilities - 30%: Responsible for Center tuition receipts and deposits. Prepares and distributes monthly receipts to families. Notifies families of delinquent tuition dues. Resolves any problems that arise concerning tuition payments. Prepares invoices for payment in accordance with applicable requirements.

Administrative Tasks - 15%: Processes donations to the Center with the Development Office/Gift Processing. Processes classroom Petty Cash receipts. Supports and facilitates Parent Council events and fundraising activities. Serves as payroll preparer/reviewer. Prepares student timesheets for payroll processing. Assists with Leave Reporting process. Orders office supplies. Schedules and records monthly fire drills.

UC Vaccination Programs Policy – With Interim Revisions

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs – With Interim Revisions.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).  Federal, state, or local public health directives may impose additional requirements. 

For more information:

UC Santa Barbara COVID-19 Information

·        University of California Policy on Vaccinations – With Interim Amendments 

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:                                                

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

Reasonable Accommodations

The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 

Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures


Application Status

If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'My Activities'.

 Apply on company website