University of California Job - 29823384 | CareerArc
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Company: University of California
Location: Los Angeles, CA
Career Level: Associate
Industries: Government, Nonprofit, Education

Description

Under the general supervision of the MSO, the Business and Operations Analyst provides administrative and fiscal support to the manager and the administrative staff of the Bunche Center for African American Studies. Major duties include posting submitted time reports, facilitating personnel transactions, analysis, reconciliation, and financial reporting of operating funds, reviewing payroll and general expense ledgers, pulling reports from online CDW/COGNOS, handling gift card processes for grant projects, managing surplus property transactions, utilizing the Purchasing and Accounts Payable (PAC) system for processing purchasing and low value orders, handling facilities request, maintaining accounting and personnel files, maintaining equipment and property records, maintaining keys and key issuance records. Duties also include assisting the MSO with new hires, monitoring spending on contracts and grants, management of the IAC research grants and correspondence with the IAC and extramural grant recipients regarding grant budgets and spending, handling travel arrangements and reconciliation, identifying potential problems and working to resolve the issues, and preparing internal financial reports. This position also supervises and recruits student assistants and work study students, and completes special projects as needed.

Qualifications

Working knowledge of University policies and procedures regarding personnel, payroll, accounting, purchasing, and contract and grant administration. Preferred Ability to establish and maintain cooperative working relationships with staff, faculty, students, and the public. Required Skill in speaking grammatically correct English to communicate rules/regulations, policies and procedures to staff, faculty, and students. Required Skill in using a variety of interpersonal communication skills to interact appropriately and diplomatically with a variety of people. Required Ability to work independently and follow through on all assignments without direct supervision. Required Skill in supervising temporary and part-time clerical and student assistants. Required Skill in setting priorities that reflect the importance of the job responsibilities, adjusting them as circumstances change. Required Skill in performing job responsibilities with frequent interruptions and to accomplish tasks under conditions of a fluctuating workload. Required Skill in making appropriate job decisions following established office policies and procedures. Required Skill in analyzing information to identify relevant concerns or patterns to formulate logical and objective conclusions, and recognize the alternatives and their implications. Required Skill in writing logical, precise, grammatically correct business correspondence. Required Ability to work with attention to detail, maintain accurate records, ledgers, and files. Required Ability to use PC computers to access fiscal data and to compose related correspondence and reports. Required Ability to utilize Microsoft Word, Excel and other software programs. Required Knowledge of basic filing techniques and office systems operations. Required Knowledge of University online financial and payroll systems including BruinBuy, Travel Express, QDB, OFSR, UCPath. Preferred Skill in coordinating special events (e.g., receptions, conferences, etc.). Preferred Ability to work responsibly and accurately with detailed information: financial data and calculations, payroll and personnel data, and other business operations data. Required


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