The Contract & Grant Officer shares knowledge and provides advice, at a mastery level, to UCLA faculty and staff regarding complex proposal development and award management. Authorizes and oversees the submission of the full range of electronic and paper proposals, and negotiates, accepts and executes complex agreements from government and non-profit sponsors. Manages a specialized portfolio of non-routine research, public service and training projects supported by government (federal, state, county and municipal), foreign and non-profit entities (foundations, educational institutions, research organizations) for campus departments. While delivering excellent customer service, primary responsibilities include but are not limited to: 1) guide and advise faculty and staff regarding the sound stewardship of sponsor project activities in accordance with University and Sponsor Policy; 2) identify, analyze and communicate complex terms and conditions as well as policies and procedures in a helpful and professional manner; 3) negotiate and manage complex incoming/outgoing Federal flow through awards, government or non-profit Clinical Trial contracts and grants, multi-site projects, city and county contracts, complex international contracts and multi-party agreements. Clinical Trial activities include ensuring acceptable agreement terms and conditions and executing clinical trial confidentiality agreements.
Initiate, lead and develop large scale special projects and participate in organizational or campus-wide committees. Directly supervise and mentor multiple junior staff members. Support the Assistant Director by triaging incoming assignments to appropriate level junior staff. This position has delegated signature authority by the Regents of the University of California and operational policies under the current thresholds and is authorized to sign and review transactions for junior staff. The Contract & Grant Officer is expected to professionally represent OCGA demonstrating skill, enthusiasm, positive problem solving, commitment and loyalty to the profession and the organization.
Based on the organizational structure of OCGA there are four main areas of responsibilities. This position will have emphasis on (Grants and Cooperative Agreements) / (Contracts) / (Outgoing Subawards) / (Intake Team).
Emphasis on Grants. Primary focus of responsibilities involves negotiation and management of complex grant proposals, awards and non-financial post award activities.
Emphasis on Contracts. Primary focus of responsibilities involves negotiation and management of complex contract proposals, awards and non-financial post award activities.
Emphasis on Outgoing Subawards. Primary focus of responsibilities involves drafting, negotiating and executing third party agreements where UCLA is the prime grantee / awardee. Including non-financial post award activities.
Emphasis on Intake Team. Primary focus of responsibilities involves receipt, review, tracking and communications (internal and external) for all proposals and awards; executing unilateral grant agreements.
The Office of Contract and Grant Administration (OCGA) is a part of the Office of Research Administration (ORA) and supports the $1 billion annual research program at UCLA. Under delegated authority from the University of California Office of the President, and the UCLA Chancellor, the Office of Contract and Grant Administration (OCGA) has institutional authority to solicit, accept, and execute research agreements for government and non-profit sponsored project activities. OCGA has primary responsibility for the interpretation of University-wide and campus policy, sponsor guidelines, and applicable federal and state laws and regulations related to sponsored activities.
1.Advanced working knowledge at a mastery level of current federal, state and local regulations, university policies/procedures, sponsor guidelines and terminology (e.g. OMB Uniform Guidance) pertaining to extramural research in the context of a large institution of higher education with a medical center. Incoming Federal flow through awards, Uniform Guidance, advanced Federal Acquisition Regulations (FAR) and agencies supplemental clauses. Required 2.Advanced knowledge and ability to identify and resolve complex International issues, multi-site projects, city, county, state contracts, memorandum of understanding, master agreements, multi-party agreements, teaming agreements, Cooperative Research and Development Agreement (CRADA), equipment loan agreements, non-disclosure agreements, and confidential disclosure agreements. Required 3.Strong computer skills and proven ability to use a variety of computer applications supporting campus administrative processes, including the most current version of the Microsoft Suite software and electronic research administration systems. Required 4.Demonstrated experience to lead a team and/or participate in internal/external work groups. Support staff through periods of change in personnel, business processes, procedures, policy, etc. and actively seek opportunities for positive outcomes. Required 5.Demonstrated experience to lead or participate in topic driven work-groups internal and/or external to OCGA to share knowledge and offer suggestions that contribute positively to discussions while also maintaining a professional, collaborative, and collegial posture. Required 6.Advanced knowledge of industry standards relating to contract/grant authority, use of human and animal subjects, research regulatory compliance requirements, subject injury and indemnification, intellectual property, copyright and patent law, publication rights, HIPAA and privacy, access to records, subcontracting practices, appropriate overhead rates, stewardship responsibilities, academic personnel, the appropriate use of University facilities, etc. and the ability to develop expertise on many such policies. Required 7.Advanced skill and demonstrated experience to independently negotiate and draft complex sponsor project agreements with the understanding of the consequences of acceptance or denial; identify key issues and propose alternative language that is mutually acceptable for both parties; analyze all clauses and reach solutions, while protecting the high priority interest of the University. Required 8.Effective interpersonal skills and demonstrated customer service approach to effectively deliver helpful, cooperative, professional research administration expertise to all levels of faculty, staff and non-University entities. Develop and maintain positive and effective interactions, demonstrating respect for the views of others. Treats others with dignity and foster the value of diversity and inclusion. Required 9.Verbally and behaviorally demonstrate the ability to act as a positive role model of enthusiasm, constructive problem solving, commitment and loyalty to the profession and the organization. Required 10.Demonstrated skill to read, understand and interpret complex clinical trial protocols. In-depth experience to understand complex medical and scientific concepts in order to present information to a lay audience in a simplified, yet complete, manner as well as to convey an understanding of those concepts to a scientific audience. Required 11.Exceptional written and oral skills to sufficiently compose written documents and to clearly communicate concepts and procedures to individuals at various knowledge levels. Balance listening and speaking. Required 12.Advanced problem-solving skills to identify concerns/issues in procedures and business processes; isolate detailed causes of the problem and provide possible solutions. Required 13.Demonstrated experience to deliver high quality customer service to a diverse group of colleagues both within the organization and in the campus research community with a particular focus on: customer needs, negotiating mutually beneficial workflow and communication toward a common result/product, establishing service expectations, and delivering accurate and complete suite of services. Required 14.Independently prioritize own work, self-determined need for escalation to senior leadership. Required 15.Advanced skill to analyze existing policy and procedure and offer substantive recommendations for change to management to achieve positive impact/efficiencies on office-wide operations and/or improve service to the campus research community. Required 16.Bachelor's degree preferred with generally 12 or more years' experience in a related field or with transferrable skills/knowledge. Minimum of 2 years in the contracting or other legal-related professions. Required 17.Demonstrated experience to teach, train, mentor, and/or supervise junior staff to continually develop more advanced skills within their current position. Required
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