University of California Job - 28861585 | CareerArc
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Company: University of California
Location: Santa Barbara, CA
Career Level: Entry Level
Industries: Government, Nonprofit, Education


Job Posting Details
Position Information

Payroll Title: Student Services Advisor 2

Job Code: 4574

Job Open Date: 5/12/21

Primary Consideration Date for Open Until Filled: 5/26/21

Department Code-Name: COMS

Percentage of Time: 50%

Collective Bargaining Unit (CBU): 99 - Non-Represented PPSM

Grade Type/Grade: 18

FLSA Exemption Status: Non-Exempt

Work Location: 2120C Harold Frank Hall

Pay Rate/Range:  $24.00-$26.00/hr.

Days/Hours: Mon - Fri, 8 - 5 PM, variable


Department Marketing Statement

Data Science describes a broad range of theories, algorithms, and tools that lead to a better understanding and predictive modeling of the world around us. It is an interdisciplinary field of scientific methods, processes, and systems to extract knowledge or insights from data, structured or unstructured. It employs techniques and theories drawn from many fields within the broad areas of mathematics, statistics, and computer science; equally important are the application areas that provide the context and domain-specific principles with which data science can have an impact and reach its potential.

The Initiative, launched in summer 2018, will:

  • Strengthen UC Santa Barbara's visibility as a leader in the data science field in both academia and industry;
  • Advocate for the recruitment of faculty members that can be situated across multiple departments;
  • Serve as a needed interdisciplinary bridge for faculty and graduate students at UC Santa Barbara;
  • Offer a sequence of undergraduate and graduate courses that will eventually lead to emphases, minors, and degree programs;
  • Oversee the coordination of seminars, workshops, and postdoctoral training programs; 
  • Emphasize focused areas within data science and establish interdisciplinary centers that build on UC Santa Barbara's strengths; and
  • Train students with tools and techniques to uncover data-driven insights leading to innovations in business, academia and society.
Brief Summary of Job Duties

Under the general supervision of the Data Science Initiative Director, is responsible for student affairs and academic personnel coordinationfor the Data Science (DS) Initiative. With Data Science Director and Business Officer, develops and prepares program curriculum plan foreach academic year and prepares temporary sub-0 budget. Serves as the initial source of information, advises students regarding general andprogram information. Ensures grades are reported and develops and updates the Schedule of Classes and other publications. Requiresknowledge of policy and procedures for undergraduate education. Serves as the departmental liaison with the Office of the Registrar on allmatters pertaining to program courses grades and undergraduate records. Responsible for processing all employment transactions for DSacademic employees, including lecturers, teaching assistants and undergraduate learning assistants, in UCPath. Serves as resource for andadvises DS Initiative Director on academic personnel policies including procedures covering academic recruitment, appointment, andadvancement; compensation and salary administration; labor contracts; visa procurement; benefits; payroll. Provides administrative supportfor program coordination.

Minimum Requirements

Strong written and verbal communication skills. Ability to organize, prioritize, and complete work with frequent interruptions. Ability to work with a diverse group of students, faculty, staff, and other campus offices on a variety of tasks. Strong problem-solving skills. Ability to be accurate and thorough with careful attention to details. Ability to use various programs (Excel, Word, Google) to complete required tasks.

Desirable Qualifications

Bachelor's degree or equivalent combination of education or experience.
Knowledge of UCSB policies, procedures and requirements.
Knowledge of UCSB systems such as UCPath, Egrades, Ad Astra, Master Course Approval system and Gaucho Blue

Special Conditions of Employment
  • Satisfactory criminal history background check.
  • UCSB is a Tobacco-Free environment. 
  Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

  Job Functions/Percentage of Time/Duties

Order of Imp

Essen Duty














*With Data Science Director and Business Officer, develops and prepares program






curriculum plan for each academic year. Anticipates, coordinates and resolves faculty teaching constraints, room problems, major and teaching conflicts.

*Processes new course approvals through the Master Course Approval system.

*In charge of all student employment matters. Ensures compliance with employment limitations and/or restrictions because of student's visa status. Monitors spending of salary charges for Teaching Assistant (TA, reader and tutor positions and charges for tuition and fee payments ensuring charges remain within funding received from the Control Point and Gift Funds.

*Works with Business Officer to prepare the annual temporary Sub-0 budget. Provides Business Officer with data regarding curriculum and salary to complete report.





Undergraduate Program Coordination

*Provides advising to new and prospective undergraduates preparing to enroll in Data Science courses on program considerations, program requirements, enrollment procedures, academic policies and university and program rules and regulations.

*Responsible for preparing and updating the quarterly Schedule of Classes using Ad Astra. Provides enrollment projections, coordinates scheduling with other departments and implements all scheduling decisions including obtaining classrooms. Work closely with the University Registrar's office for all room scheduling.

*Responsible for ensuring approval codes are received and distributed according to policy by verifying prerequisites have been met. Creates and manages course waitlists when requested by instructors.

*Orders textbooks and desk copies for courses, prepares for posting various schedules and notices concerning courses.

*Serves as the program eGrades coordinator. Responsible for ensuring instructors have access to the on line grading system (eGrades), grades are submitted on time, and the process for changing grades is followed.

*Uses Student Access and Retrieval System (STAR) system to access and/or input information regarding student, course, or instructor information. Must be cognizant of the confidentiality of information.

*Advises students who seek answers to questions about the Data Science program.





Academic Personnel Coordination

*Responsible for processing employment transactions for ladder faculty and non-senate teaching titles using UCPath. Reviews and evaluates proposed UC, campus, and collective bargaining unit changes to academic policies providing Director and Business Officer with potential implementation impact on departmental procedure.

*Responsible for all Unit 18 lecturer appointments. Prepares draft appointment letters for Director review. Must be familiar with collective bargaining agreements governing Unit 18 employees, work-load credits, etc.

*Responsible for processing additional compensation for faculty summer 9ths.





Program Coordination

*Responsible for independently planning and implementing program colloquiums and special events. Manages all logistics including developing budgets for events, timelines, coordinating catering, making hotel reservations, room reservations, parking etc.

*Maintains Data Science Initiative website.


Reasonable Accommodations

The University of California endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email This contact information is for accommodation requests only and cannot be used to inquire about the status of applications. 


Privacy Notification Statement

The State of California Information Practices Act of 1977 (effective July 1978) requires the University to provide the following information to individuals who are asked to supply information about themselves: Application: The principal purpose for requesting information on the Application is for applicant-tracking purposes and to collect applicant contact information. Affirmative Action and Equal Employment Opportunity Data Form: Information furnished on this form is requested by UCSB's Affirmative Action Office. The University of California, Santa Barbara is a Federal contractor and, therefore, must comply with Affirmative Action regulations issued pursuant to Executive Order 11246, Federal Revised Order No. 4, Section 503 of the Rehabilitation Act of 1973 and Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974. Furnishing the information on this form is voluntary. There is no penalty for not completing this form. The offices responsible for maintaining the information supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.

GENERAL DATA PROTECTION REGULATION (GDPR) STATEMENT FOR PERSONS IN THE EUROPEAN ECONOMIC AREA: As part of our commitment to protecting your privacy, the General Data Protection Regulation (GDPR) Privacy Statement ("Privacy Statement") is designed to provide you, as a person in the European Economic Area, with information regarding the types of personal information that the University of California's Human Resources departments and offices collect about you. The Privacy Statement can be found at: supplied on this form are the UCSB Human Resources Office and the Affirmative Action Office.


Notice of Availability of the UCSB Annual Security Report

The University is committed to providing a safe and secure campus environment for our students, faculty, staff, and visitors. In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" (Clery Act), UCSB publishes an Annual Security Report to provide information regarding campus safety and security policies, crime statistics, and resources to current and prospective students and employees. This report includes statistics for the previous three years concerning crimes reported to Campus Security Authorities (CSAs) that occurred on campus, in certain off-campus buildings or property, and on public property adjacent to and accessible from campus. The report also includes campus policies concerning crime prevention, crime reporting, alcohol and drug use, sexual and interpersonal violence, student discipline, and other matters. To access the Annual Security Report, visit A copy of this report may also be requested by contacting the UCSB Police Department (call 805-893-3446 or visit 574 Public Safety Bldg., Santa Barbara, CA 93106 during business hours). To learn more about the Clery Act and CSA duties and reporting requirements, please visit

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