Student and part-time workers are integral to the Hammer Museum's work force and part of every department. The Human Resources Specialist provides personnel support for more than 150 students and part-time staff members across the Museum. Incumbent also serves as back-up for human resources services for the Hammer's full-time staff of over 100.
The Specialist's primary responsibility is to provide excellent service to Hammer students and part-time employees while implementing policy and procedures, union contracts, and directives from Campus Human Resources. The incumbent is responsible for maintaining accurate and current personnel information, including but not limited to processing new hires, separations, and other transactions via the University's personnel database system (UCPath). The Specialist will also facilitate the Museum's recruitment process, including but not limited to preparing, editing, and proofreading job descriptions, placing job and advertisements. The position collaborates with Senior Accountant to resolve pay inquiries and discrepancies, ensure proper processing of payroll transactions, implement retroactive salary adjustments as appropriate, organize payroll expense transfers, and other transactions as directed/approved.
Independently sets priorities and complete functions, using deadlines, schedules, manuals, and office procedures as guidelines.
A minimum of 2 years experience working in human resources and/or university personnel or student administration Required Prior cultural, arts, and/or non-profit experience, and knowledge of museum operations, standards, practices, and procedures strongly preferred Preferred Demonstrated knowledge of current state and federal employment laws and human resources best practices Required Ability to maintain strict confidentiality related to all employment matters; ability to discreetly and tactfully recognize and handle sensitive information Required Excellent interpersonal skills to establish and maintain cooperative working relationships and effectively collaborate with Museum and University staff and students, as well as with outside vendors; professional, courteous, and helpful demeanor Required Strong oral communication skills, including the ability to conduct group trainings; demonstrated ability to compose business correspondence with correct grammar, spelling, and punctuation Required Ability to be highly organized, efficient, and attentive to detail; ability to prioritize and manage multiple projects and activities, follow through on assignments, and meet deadlines with changing priorities and frequent interruptions Required Ability to quickly learn complex procedures and processes needed to work within a large university system Required Strong mathematical skills to compute, formulate, and analyze statistics, compensation, budgets, leave accruals, pay rate changes, etc. Required Self-starting, resourceful, proactive, and motivated in performing and excelling in all job responsibilities Required Strong proficiency with Microsoft Word, Outlook, PowerPoint, and Visio; strong fluency in Excel to manage, organize, analyze, and calculate data Required Ability to hire, train, and evaluate employees Required Bachelor's degree in business administration, human resources, or related field Required Physical abilities to perform all core functions and duties including but not limited to the ability to talk and hear; visual acuity to view a computer monitor; ability to operate a computer Required Knowledge of UCLA's HR and compensation/employment systems (UCPath, TRS, CDW, Document Direct, People Admin), UC benefits, and UC personnel policies and procedures strongly preferred Preferred Experience working with labor contracts Preferred Ability to work evenings and weekends, as necessary Required
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