The Personnel & Payroll Analyst interprets employment related policies and procedures for the Department of Asian Languages and Cultures; advises faculty and other departmental personnel on best practices for HR matters related to hiring, training, performance management, conditions of employment, etc.; identifying appropriate funding sources, tracking payroll expenses, reconciling financial ledgers on a regular bases, and resolving discrepancies; establishes and maintains personnel and payroll records/databases for all ASE/GSR appointments; oversees alien appointee process for all international employees and visitors.
The incumbent assists Sr Academic Personnel Analyst with various aspects of faculty recruitment and hires, particularly non-senate faculty, Unit 18 Lecturers, Visiting Scholars, and Postdoctoral appointments.
Serve as back-up (to SAO) for course scheduling.
Serve as the secondary back-up (to Sr Fund Manager and Financial Analyst) for daily financial and administrative processes and transactions for the department.
Excellent interpersonal skills to establish and maintain cooperative working relationships with faculty, staff, students, campus administrators, visitors, and outside agencies. Ability to interact with persons of various social, cultural, economic and educational backgrounds in a friendly and effective manner. Required Skill in analyzing information, problems, situations, practices and procedures to correctly define issues, identify relevant concerns, recognize alternatives and implications, and formulate logical and objective solutions. Ability to exercise independent judgment. Required Ability to communicate verbally and in writing, using appropriate vocabulary and grammar to obtain and clearly convey information concerning complex policies and procedures. Superior writing skills to produce clear and grammatically correct business correspondence. Required Demonstrated ability to perform detailed work with a high degree of accuracy. Required Skill in performing basic math calculations and ability to perform standard payroll operations including auditing timekeeping documents, computing and preparing payroll, and reconciling errors. Required Working knowledge of University administrative and personnel-related policies and procedures, and bargaining unit contract provisions, sufficient to advise faculty, staff, students, postdoctoral scholars, and visitors. Knowledge of University health and welfare benefits, retirement programs and University services. Required Working knowledge of alien visa policies pertaining to employment. Ability to comprehend complex policies and guidelines, written agreements, IRS booklets, OHS policies, etc. Required Demonstrated skill in using variety of computer software packages including calendaring, database, word processing and spreadsheet applications. Ability to perform advanced Internet searches. Required Demonstrated ability to work independently and perform a variety of tasks with frequent interruptions and distractions as well as fluctuating workload and competing deadlines. Ability to follow through on assignments with minimal direction in order to meet deadlines. Required Discretionary judgment to handle confidential matters and sensitive information. Required Detailed working knowledge of UCPath system, on-line, payroll system and personnel forms; University on-line Payroll time Reporting (PTR) system; ability to process on-line entries and forms required to accomplish various academic personnel transactions. Required Skill in organizing and maintaining accurate and complete personnel records and filing systems Required Ability to maintain regular on-time work hours and schedule. Required Bachelor's degree in business administration, human resource management or related field, or equivalent combination of education and experience. Preferred
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