University of California Job - 30162213 | CareerArc
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Company: University of California
Location: Los Angeles, CA
Career Level: Hourly
Industries: Government, Nonprofit, Education


Incumbent will serve as Student Affairs Officer (SAO) who will manage all aspects of student affairs for the Environmental Health Sciences (EHS) department and the Molecular Toxicology (Mol Tox) interdisciplinary program. Act as liaison for the department to the school, campus, and community in regards to student affairs and other related issues. Provide comprehensive, need-specific academic and procedural counseling to 65+ students. Coordinate admissions, re-admissions, and renewal procedures for graduate study of approximately 80+ applications per year. Compile pertinent data to make recommendations to the Chair and faculty regarding curriculum, student programs, and financial aid. Coordinate student petitions and compose letters for special actions. Create, maintain, and audit the department student databases and files from applications and enrollments to tracking student progress and advisor meetings. Inform and advise faculty committees; produce reports as needed. Coordinate course scheduling and logistics for Academic Student Employees. Build and maintain professional rapport with current students and graduates/alumni. Liaise inquiries regarding the Registered Environmental Health Specialist (REHS) certification, EHS seminar series, and summer internship documentation. Assist in updating and maintaining department website. Provide backup for general office duties as necessary on daily operations to assist Department Chair, MSO, faculty, students, and special projects.


Strong interpersonal skills to work effectively and create positive professional rapports with program faculty, students, and staff, as well as on-campus departments and off-campus entities. Experience and appreciation for working with persons of various social, cultural, and educational backgrounds. Required Demonstrated organizational skills to effectively multi-task, execute events and meetings, coordinate annual course schedules, compile application materials, maintain student files, and develop mentoring opportunities. Required Ability to establish priorities and work on a self-directed basis, accepting challenging circumstances and taking initiative to solve problems where solutions are not always readily apparent. Skill in analyzing information, problems, situations, practices and procedures to: define the problem or objective; identify relevant concerns or factors; identify patterns, tendencies and relationships; formulate logical and objective conclusions; and recognize alternatives and their implications. Required Knowledge of University graduate student policies and procedures, admissions regulations, school-wide degree requirements, advancement-to-candidacy nuances, and faculty advising. Familiarity with and ability to initiate paperwork for University, School, and Departmental fellowships and financial aid. Required Demonstrated expertise in counseling students, faculty, and staff on matters related to student affairs. Skill in negotiating and exchanging ideas, information and opinions in collaboration with faculty, staff and administration to formulate policies and programs and arrive jointly at decisions, conclusions and solutions. Required Excellent communication skills to generate effective, concise, logical, and grammatically correct memos, reports, and letters. Demonstrated presentation skills to convey information to a variety of audiences across multiple settings. Required Mastery of Word, Excel, and Powerpoint, as well as other Microsoft Office and Adobe programs. Working knowledge of Outlook e-mail platform, various online calendar systems, and Box. Required Knowledge of the office of Graduate Admission, the Registrar, Graduate Division, Graduate Fellowship, Affirmative Action as well as student services such as Student Psychological Services, Financial Aid, Placement and Career Planning, Housing, Office of International Students and Scholars. Required Knowledge of University personnel and payroll policies and procedures as they pertain to GSR's, Special Readers, and other ASE hires. Required Knowledge of online graduate student systems including but not limited to GoGrad and Jasmine. Required Ability to develop budget spreadsheets. Ability to organize and maintain clear and user-friendly financial records. Required Ability to interpret student records, e.g. transcripts, degree progress, application materials, etc. Required Independent resourcefulness to gather appropriate information to complete projects and meet competing deadlines. Ability to recognize need for consultation and/or report concerns. Required Ability to work some evenings. Required Ability to implement and enforce policies pertaining to students pursuing MPH, MS, or PhD degrees, as well as postdoctoral scholars and fellows. Required Knowledge of policies and procedures related to training grants. Preferred

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