University of California Job - 24328280 | CareerArc
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Company: University of California
Location: Santa Cruz, CA
Career Level: Associate
Industries: Government, Nonprofit, Education



Delay Notice:  Due to the current health crisis, candidate selection or hiring steps may be delayed.

UCSC Statement

UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university.

Initial Review Date (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit. 

The Initial Review Date (IRD) for this position is:  02-22-2021

Dept Marketing Statement

The Office of the Registrar maintains an accurate academic record for each student who enrolls at the University of California, Santa Cruz, and provides timely, accurate, and responsive services to students, faculty, staff and the public. We support student retention and graduation by educating and coaching students through the complexities of University policy and procedures. We enable successful progress toward students' dreams of advanced education and professional opportunities.

Office of the Registrar areas of responsibility include: contributions to policy development and implementation; participation with the Academic Senate's Committee on Educational Policy (CEP), Committee on Courses of Instruction (CCI) and Graduate Council (GC) in curriculum, course, and program approval; academic advising and degree audit support; functional processing oversight of the Academic Information System (AIS) and other systems including Campus Curriculum and Leave Planning (CCLP), Curriculum Approval and Tracking system (CAT), 25Live, and Schedule25 for classroom and event scheduling; classroom scheduling and advocacy for renovations; enrollment and fee assessment; grading and transcripts; graduation and diplomas; maintenance of student academic record integrity; preservation of permanent student academic records; enrollment reporting and data analysis; protecting the privacy of student academic records; certification of veteran student education benefits; and determination of legal residence for fee purposes. 

For more information, check out:

Job Summary

Involves technology-based analysis of business practices, processes and problems; developing solutions which may involve process design, data and information architecture, software development and policy or procedural changes; creating specifications for systems to meet requirements; validating requirements against needs; designing details of automated systems; developing user interface design; planning and executing unit integration and end-user acceptance testing; may develop training materials for system implementation. May lead cross-functional teams to solve complex business or systems issues.

The Systems Analyst - Academic Advisement, in support of the Associate Registrar and Principal Systems Analyst, helps develop, deliver, and maintain the degree audit functionality within the Academic Information System (AIS) for the UC Santa Cruz campus. The incumbent provides support to the Principal Analyst for Advisement, and the Registrar Systems Analyst Team, and serves as a liaison from the Office of the Registrar to other academic and administrative departments.

The Systems Analyst - Academic Advisement translates academic requirements from each degree into a series of system instructions that interpret a student's progress through their academic plan as a degree audit report. This progress is reported to the student or advisor in the form of a personalized on-demand report. The report specifications for each plan may need annual updates or even redesign based on changing requirements.

Student records and advising functionality encompasses support for publications, enrollment services, student academic history and academic planning, transcripts, evaluations, archiving, reporting and report writing.  The Registrar Systems Analyst supports analysis of UCSC student records and advising needs, helps coordinate the development and delivery of student record and advising related information, facilitates documentation and testing, and produces materials to address training needs. Primary responsibilities include: program and requirement analysis, degree audit development and maintenance, report writing, ensuring Academic Information System (AIS) data integrity, and updating security roles and academic structure. 

In this role, the incumbent maintains knowledge of industry best practices and works collaboratively with campus entities and other AIS process managers to maximize the effectiveness of student records, advising and degree audit functionality within AIS and associated systems, and to uphold electronic security and the privacy of student records.  The System Analyst upholds UCSC's Principles of Community and the UC Standards of Ethical Conduct. 

Pay, Benefits, & Work Schedule

Salary Information: $19.92 - $34.72/hourly.  Salary commensurate with skills, qualifications and experience.

No. of Positions:  1 

Benefits Level Eligibility:  Full

Schedule Information: 
100% weekly
40 hours weekly
Day Shift

Employee Classification: Career Appointment 

Job End Date:  None

Work Location:  UC Santa Cruz Main Campus

Union Representation:  None

Job Duties

40% - Formulates and defines limited to moderately complex systems scope and objectives related to degree audit requirements for general education, university requirements, and undergraduate degree programs, with an understanding of University requirements. Analyzes business processes and problems to understand and validate functional business requirements to meet student and adviser needs. Gathers, analyzes and documents functional business processes.

25% - Supports additional processes and analysis supporting campus degree planning and audit requirements. This may include development toward transfer credit review and articulation, exception coding, course setup, or other curriculum functions.

20% - Assists with project plan development and end user documentation. Gathers and analyzes student and requirement data to prepare business process and procedural documentation. Assists with implementation of changes in development, maintenance, system standards and in the creation of specifications.

10% - Identifies, evaluates and develops degree audit systems and procedures. Executes unit integration and acceptance testing according to developed plan. May participate in cross-functional teams to address business process or systems issues.

5% - Helps develop basic user interface designs. Provides support on new applications.

Required Qualifications
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Demonstrated ability to work with others from diverse backgrounds.
  • Intermediate knowledge of related areas of IT.
  • Self-motivated and works independently and as part of a team. 
  • Ability to learn effectively and meet deadlines.
  • Demonstrates problem-solving skills.
  • General knowledge of business and process analysis functions.
  • Skills associated with analysis of processes and issues of moderate scope, information flow and architecture.
  • Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communications skills to work with both technical and non-technical personnel at various levels in the organization.
  • Experience creating and delivering reports from large relational database management systems.

Preferred Qualifications
  • Knowledge relating to software design.
  • Demonstrated testing and test planning skills.
  • Comprehensive knowledge of, and ability to comply with state and federal laws and regulations and university policies regarding information security and appropriate use and handling of restricted and confidential information (FERPA, PII, HIPAA etc.).
  • Experience with writing SQL Queries, PS Query, Business Objects (or similar reporting tool).
  • Knowledge of UC student records and academic advising data, policies and practices.

Special Conditions
  • Selected candidate will be required to pass a pre-employment criminal history background check.
  • Ability to work long periods of time at a computer with or without accommodation.

Safety Statement

All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.  

How to Apply

Attach your resume and cover letter when applying to this job opening. Do not attach any documents to 'My Activities'. Select How to Apply for more instructions and information. 


The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees. 

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