University of California Job - 30450000 | CareerArc
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Company: University of California
Location: Santa Cruz, CA
Career Level: Associate
Industries: Government, Nonprofit, Education


Involves strategies for energy procurement and efficient utilization, mitigating the impact of carbon obligations, providing pertinent legislative and regulatory advice, interacting with energy market participants including utilities and service providers, and developing as well as monitoring implementation of energy efficiency programs consistent with UC's sustainable practices and policy goals.

Under supervision of the Energy Manager, the Utility Billing and Reporting Analyst provides support to the Energy Department and the campus in the areas of: Utility Operations, Utility Billing Systems, Federal/State/UC Reporting, Energy Efficiency and Customer Services. This position provides oversight of the monthly meter reading process, from data acquisition to error detection and data quality processing. The Utility Billing and Reporting Analyst will be responsible for the calculation of campus monthly utility recharge rates, and the generation of a monthly campus utility recharge file for import into the PPDO maintenance management system. This position will be the primary staff in the maintenance and administration of the campus utility billing systems. This position will be the primary analyst in the collection, generation, verification, and reporting of data that is required for Federal Governmental agencies, State of California agencies, and UC System-wide departments. The Utility Billing and Reporting Analyst will also be the lead staff in the generation of billing and utility usage for the Energy Department. A key aspect in this customer service role is communication and clear/concise resolution of issues, with an emphasis on positive customer experience.

Physical Planning, Development & Operations manages and oversees all University activities and services related to real estate, physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes an operating budgets of over $48 million, manages a capital project portfolio in excess of $350 million, and employs nearly 300 full time staff to carry forth the duties necessary for the campus' development and operation.

The Energy Management division of PPDO Physical Plant Services aims to help UCSC operate as efficiently as possible. The main functions served by the department include internal utility management, energy efficiency projects, and reporting on campus energy use.


Bachelor's degree in related area and / or equivalent experience / training.

At least 3 years experience working in utility/billing/energy/business or related field.

General knowledge of utility billing, metering systems, and/or environmental economics. Understanding of utility billing and rate structures, and how they impact utility costs and energy efficiency metrics.

General knowledge of business and process analysis functions (invoices, bill verification, approvals, recharges, authorizations, etc). General knowledge of GAAP (Generally Accepted Accounting Principals) and internal controls.

Experience gathering, organizing, and presenting large sets of data in an effective manner. Ability to analyze and interpret written material and quantitative data to draw conclusions and make recommendations based on that data.

Ability to work independently with minimal guidance and as part of a team, with the ability to foster teamwork by maintaining a cooperative atmosphere and effective working relationships with a diverse population from various cultural backgrounds.

Able to complete assignments with attention to detail and a high degree of accuracy.

Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with administration, faculty, staff, students, and the general public.

Demonstrated proficiency reviewing reports, bills, data exports, and the ability to manipulate this data with accuracy and proficiency. Strong experience working in Microsoft Excel, MySQL, and R.

Demonstrated ability to write clear and concise reports. Able to make presentations and provide information to a diverse group. Capable of explaining technical and complex topics to staff, students, and the public. Strong technical writing skills and the ability to generate process documentation.

Ability to implement a customer service approach, with a commitment to high ethical standards.

Ability to communicate effectively and work harmoniously with a diverse group of individuals at all levels of the organization directly or indirectly involved with task and work assignments.

Ability to assess and review utility/bllling/energy management products to develop recommendations for departmental needs.

Experience with facilities related documentation (construction drawings, technical specification documents, submittals, etc).

Knowledge of lighting, HVAC and building control equipment/systems.

Experience with energy metering devices and techniques for gathering/acquiring energy data.

Ability to take initiative, organize, and perform work in various situations where numerous and diverse demands are involved.

Ability to establish and maintain effective working relationships with those within PPDO and other individuals within the University as necessary to successfully conduct assigned tasks and work.

Ability to accommodate changing priorities and complete tasks despite intermittent interruptions.

Ability to operationalize and incorporate the concepts of sustainability into daily work efforts.

Preferred Qualifications / Competencies

General knowledge of higher education policies, practices, and procedures.

Knowledge and experience using EnergyCap utility billing software.

Special Conditions of Employment

Selected candidate will be required to pass a pre-employment criminal background check.

The position works in a wide variety of environments including both a typical office environment as well as a facility/building and construction-oriented environment. As such, the position requires: 1) the ability to sit for prolonger periods of time, 2) ability to lift up to 20 pounds occasionally, 3) ability to conduct outdoor site visits, 4) ability to sustain exposure to dusty, noisy construction environments and inclement weather as necessary to carry out assigned duties and responsibilities, and 5) ability to drive to locations of work.

In general, the position works a consistent schedule, Monday- Friday from 8:00 a.m. thru 5:00 p.m. Business needs may occasionally require evening and weekend hours in order to ensure assigned tasks and duties are completed as well as the ability to travel as required to conduct State business.

Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here:

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