1.0 FTE Accounts Payable Assistant Job Listing at Accounting Department in Palmer, AK (Job ID 11974-INTERNAL)

Description

Position/PCN: Accounts Payable Assistant

Position FTE: 1.0

Pay Grade: 7

Starting Wage: $19.77

Days Per Year: 261

Shift hours: 8:00 - 4:30

Specific job responsibilities relevant for this position include: 

• Verifies, audits, and reconciles vendor statements with invoices to assure proper payments in accordance to District rules/policies. Point of contact for vendors for payment, invoice resolution, etc. Contacts the appropriate party, i.e. vendor or District personnel to gather information/documentation to resolve discrepancies. 
• Verifies and corrects account codes for compliance with Alaska's chart of accounts for School District.
• Obtains proper approval and documentation on all cash disbursements, mileage and travel expense payments. Processes and enters invoiced payments/credits. Proofs/verifies for accuracy. 
• Maintains open encumbrance for blanket purchase orders and unpaid vendor invoice files. Calculates unexpended balance, conducts file searches to match invoices with statements. Matches invoice with statements. Collaborates with appropriate personnel to gather information or resolve discrepancies. Ensure all fields are closed at year-end in accordance with established procedures. 
• Sets up and maintains vendor files on processed payouts. Compiles requested information for special reports, audits or surveys. 
• Checks and rechecks outstanding purchase orders for year-end closure. Receives appropriate documentation and deletes/adds as appropriate. Collaborates with appropriate individuals to resolve discrepancies. 
• Processes Purchase Card transactions daily and reviews transactions for proper descriptions, coding and documentation. 
• Assists with pulling documentation and preparing schedules for yearend interim and final audit. 
• Opens mail, maintains spreadsheets and/or logs, reconciles cash and receipts, enters department requisitions, and performs office filing as needed. 
• Other duties as assigned.

Training and Experience (position requirements at entry):  Previous education, training, work or life experience that provides reasonable evidence of the successful performance of the tasks listed.  Such evidence might typically be provided by two (2) years of accounting/bookkeeping experience and a working knowledge of basic accounting principles. Education in accounting may be submitted for up to one year experience requirement. 

Applications and/or Transfer Requests must be received in the Human Resources office by 4:30 pm of the closing date.

Days per year are subject to change.

Job descriptions are available in the Human Resources Office.

How To Apply