Seasonal - Accounting & Finance Administrative Assistant Job Listing at Blarney Castle Oil in Bear Lake, MI (Job ID 2025-15756)

Description

Seasonal - Accounting & Finance Administrative Assistant

A paid summer position.

Position based out of Bear Lake, Michigan

Who is Blarney Castle Oil Co.? We're the heart of retail C-Store operations in Michigan! We're family-owned and have grown up in Michigan since our founding in 1933. Today we're delighted to have over 1,800 smart, experienced, and fun team members across the state, all with one purpose in mind – building great customer experiences one person at a time. 

JOB PURPOSE:  

To support the Accounting and Finance departments through Summer 2025.

QUALIFICATIONS: 

• Strong communication skills and the willingness to work in a team environment are required.
• Computer literacy.
• The ability to multi-task and prioritize duties is necessary. This position provides seasonal support to multiple departments.

Essential Duties:

1. Opens Accounts Payable mail daily and date stamps the invoices for the receipt date. Distributes mail to the correct person.
2. Stuffs checks into envelopes to be mailed on check run day.
3. Files check runs in Accounts Payable drawers after each check run. Assists with moving Accounts Payable files at year-end.
4. Work closely with dealer accounts to answer questions regarding payment, NSF, or other account related questions.
5. Set-up dealer banking information and update accordingly.
6. Posts cash receipts from daily ACH reports.
7. Opens and sorts all store mail for the PDI Auditors.
8. Sorts invoices from store mail and distributes them to the Accounts Payable department. Verifies trade invoices from the store are entered correctly into PDI.  
9. Other duties as assigned, including assisting the Accounts Payable team with invoice number corrections or invoice data entry.

PHYSICAL AND ENVIRONMENTAL CONDITIONS: 

1. Work is performed in a climate-controlled office environment.
2. Prolonged periods sitting at a desk and working on a computer.
3. Extensive typing and/or data entry.
4. Must be able to lift up to 15 pounds.