Description
Edmonton is looking for an energetic and experienced Civic Centre Program and Event Coordinator to join the Community Services Department. You'll play a vital role in coordinating and leading facility operations for programs and events booked by external groups in City Hall. This role is also key in planning and implementing City-led programs and events across the Civic Centre, including City Hall, Sir Winston Churchill Square, City Hall Plaza, and Centennial Plaza. If you're ready to manage multiple priorities and lead a team to create unique, engaging public experiences, we encourage you to apply!
The successful candidate will function as a vital member of the Civic Centre team, planning, leading, and implementing the direct delivery of City -led programs and events. The role also involves partnering with organizations like the Edmonton Arts Council and other Arts District and Downtown Partners to coordinate programs and events.
What will you do?
- Coordinate the scheduling of City-led, partner-led, and Arts District-led programming for Civic Centre spaces (City Hall Plaza, Sir Winston Churchill Square, Centennial Plaza)
- Directly control and deliver City-led programs and events, including development, staffing, budgeting, marketing, implementation, and evaluation
- Collaborate with arts and cultural organizations, agencies, and individuals to develop program and event opportunities
- Supervise and oversee program hosts duties, including scheduling, staffing levels, and roles before, during, and after event delivery
- Coordinate the scheduling of programming within the public spaces of City Hall (City-led, partner-led, Arts District-led, and Community-led)
- Act as a resource and City contact for user groups booking City Hall public space, including City Hall Tours, City Room bookings, City Hall Display bookings, and photoshoots
- Manage the scheduling, booking, licensing, and billings of City Hall bookings
- Directly control and deliver City-led displays, exhibits, programs, and events booked in City Hall
- Directly control the delivery of section-wide events (e.g., Summer Splash Day, New Years Eve), attracted event animations (e.g., CFR, Oiler Playoff programs), and Arts District Partner Events (e.g., Family Day)
- Directly supervise and oversee program hosts duties
- Coordinate facilities, supplies, and inventory required for programs
- Collaborate with internal and external partners who activate events in the Civic Centre and Downtown
- Recruit, hire, train, schedule, coach, and evaluate Civic Centre Program and Event Hosts
- Monitor and oversee the assigned budget for programming and events
- Develop program information and support promotion through social media, signage, and website updates
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