Corporate Records, Business Lead Job Listing at City of Edmonton in Edmonton, AB (Job ID 55047)

Description

The City of Edmonton is seeking a Corporate Records Business Lead to join the Office of the City Manager and oversee the lifecycle of vital digital and physical records. In this role, you will use your technical expertise to develop governance standards and guide colleagues through complex information environments to reduce risk and increase operational efficiency.

In this role, you will act as a primary program and project lead, helping employees manage City records in both technical and non-technical environments. You will be responsible for researching and developing policies and tools that align with industry standards. A significant portion of your work involves leading corporate services and special projects aimed at achieving policy compliance. You will also analyze records to meet retention, security, and privacy obligations while adapting processes as technology modernizes. Additionally, you may coordinate training and provide technical assistance to various branches to ensure high-quality records management across the organization. Your leadership will be essential in modeling corporate policy and auditing the effectiveness of our information processes.

What will you do?

• Research and develop policy tools for the Corporate Records and Information Management program to ensure alignment with best practices.
• Develop and execute disposition programs for records, information, and data across all City environments.
• Provide expert advice and guidance to department leads on corporate records management and risk mitigation strategies.
• Analyze and categorize record types to meet legal, security, and privacy obligations.
• Lead special projects and corporate services to improve records management compliance.
• Collaborate with various committees and working groups to represent information management requirements.
• Coordinate and present training sessions and professional subject matter material to staff and leadership.
• Draft project documentation, business cases, and briefing notes for leadership review.
• Audit process efficiency and develop solutions or action plans to address deficiencies.
• Perform other related duties as assigned

Qualifications

• University graduation in Business Administration, Library Sciences, or a related discipline with coursework in records management
• OR a diploma in Business Management or a related discipline with a Records Management Certificate
• Experience with a Degree: Five (5) years of progressive related work experience in records management, including three (3) years with a government body and two (2) years in project management
• Experience with a Diploma: Seven (7) years of progressive related work experience in records management, including five (5) years with a government body and three (3) years in project management

Assets: 

• Certified Records Management (CRM) designation
• Information Technology training
• Writing and editing certification
• Considerable experience working with the Google platform

Skills required for success:

• Extensive knowledge of records and information management policies, procedures, and relevant legislation, including specific education or certification in records and information management
• Strong business analysis skills to solve complex issues and prepare substantiating reports and directives
• Excellent communication skills, with a proven ability to tailor documentation and messages for diverse audiences
• Ability to apply records management concepts to new practices in evolving digital environments
• Ability to work cooperatively and productively with collaborators to achieve results
• Proficiency in interpreting classification and retention schedules for the records lifecycle
• Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm) 
• Embracing a culture of equity, diversity, reconciliation, and inclusion
• Alignment with the goals of the City Plan

Conditions of Employment:

• Compliance with the City of Edmonton's safety standards for Personal Protective Equipment (PPE), such as wearing steel-toe boots, gloves, goggles, sunscreen and coveralls
• Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
• Candidates are required to hold a valid Alberta Class 5 driver's licence (or provincial equivalent) or higher
• Obtaining and maintaining a City Driver's permit is a requirement of this position
• Applicants may be tested

Work Environment:

• This position primarily involves minimal to sedentary physical effort, typical of an office environment
• Occasional moderate effort may be required, including standing, walking, sitting, and lifting up to 20 lbs
• The role requires strong visual acuity and manual dexterity for computer-based work
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement, and the incumbent will be notified in advance
• This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits

Up to 1 temporary full-time position for up to 11 months and up to 1 permanent full-time position

Hours of Work:  33.75 hours per week 

Salary Range: $45.611 - $57.269 (Hourly); $80,355.18 - $100,893.66 (Annually)

Recruitment Consultant: LG/RA

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

Classification Title: Records Management Bus Lead
Posting Date: Apr 22, 2026
Closing Date: May 6, 2026 11:59:00 PM (MST)
Number of Openings (up to): 2 - Permanent and Temporary Positions Full-time and Part-time
Union: CSU 52
Department: Office of the City Manager
Work Location(s): Edmonton

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