Physician Operations Coordinator Job Listing at Emerus Holdings Inc. in Houston, TX (Job ID 2026-21561)

Description

The Physician Operations Coordinator provides scheduling, clerical, and administrative support for Leading Edge Emergency Physicians (LEEP) within Emerus. This role serves as a key liaison between physicians and internal operational teams to ensure efficient day-to-day operations, accurate scheduling, and timely communication. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced clinical environment.

Required:

• Bachelor's degree preferred, or equivalent experience.
• Minimum of 2+ years' administrative experience required, healthcare strongly preferred.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent communication and customer service skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem solving and follow up skills.
• Collaborative and service-oriented mindset.

Preferred:

• Experience supporting physician groups or hospitalist programs.
• Familiarity with physician scheduling systems or workforce management tools.
• Familiarity with physician payroll processing and submission.

Physician Scheduling & Coverage Support

• Assist with creation, maintenance, and distribution of physician schedules, including shifts, time off, and coverage adjustments.
• Support last-minute scheduling needs in coordination with leadership.
• Maintain accurate provider availability records.

Payroll & Timekeeping Support

• Collect, review, and validate physician timekeeping, shift data, and call coverage for payroll processing.
• Ensure payroll data aligns with approved schedules, contracts, and rate agreements.
• Submit payroll information accurately and on time to the payroll department.
• Research and resolve payroll discrepancies in collaboration with physician operations leadership.
• Maintain payroll-related documentation and audit trails.

Administrative & Clerical Support

• Provide administrative support to physician leadership and the operations team.
• Manage Workday Expense submissions for physicians, as needed. Follow progress through to final approvals.
• Maintain physician rosters and key operational documents.
• Prepare reports, meeting materials, and correspondence as needed.
• Supports onboarding and offboarding processes for physicians, in coordination with leadership.

Communication & Coordination

• Serve as a primary point of contact for physicians regarding scheduling and operational questions.
• Communicate schedule updates and operational information clearly and timely.
• Coordinate with hospital departments (HR, credentialing, payroll, compliance) as needed.

Data & Operational Support

• Assist with tracking productivity, coverage, and operational metrics.
• Maintain accurate records related to contracts, schedules, and administrative requirements.
• Identify and escalate scheduling or operational issues proactively.

• Attend staff meetings or other company sponsored or mandated meetings and support follow-up actions as required.
• Ensure confidentiality and compliance with organizational policies.
• Perform additional duties as assigned to support physician operations.