College Application Project Coordinator Job Listing at Fusion in United States of America (Job ID 1536)

Description

Fusion Academy is seeking a highly organized, systems-oriented Project Coordinator for Fusion Campuses College Admissions Support. This role will serve as a key operational lead for the SCOIR platform, ensuring campuses have the tools, training, reporting, and system support needed to effectively manage core admissions-related processes.

This person will oversee annual system readiness, support transcript and school profile workflows, coordinate updates and improvements within SCOIR, develop and deliver campus training, and provide ongoing communication and support across multiple stakeholders. The ideal candidate is a strong project manager who combines systems thinking, operational rigor, excellent communication, and the ability to translate complex processes into clear, actionable guidance for campus teams.

Key Responsibilities:

SCOIR System Management & Operations
• Serve as the primary project manager for Fusion's non-PSC college admissions processes in SCOIR.
• Manage the overall health, organization, and operational effectiveness of the SCOIR system.
• Maintain system accuracy through updates to settings, processes, templates, and workflows as needed.
• Partner with internal teams to identify process improvements and ensure SCOIR supports evolving campus and organizational needs.
• Troubleshoot system-related issues and coordinate resolution with internal stakeholders and external partners when needed.

Annual Readiness & Compliance
• Lead the annual rollout process to ensure campuses are ready for each admissions cycle.
• Ensure all initial transcripts, school profiles, and other required core documents are uploaded and available in SCOIR each year.
• Coordinate yearly review and refresh of key admissions-related system data and materials.
• Monitor completion of critical annual tasks and follow up with campuses to ensure deadlines are met.

Campus Training & Support
• Design, organize, and deliver training for campus teams on SCOIR processes, workflows, and best practices.
• Create clear support materials, quick guides, presentations, and communications to help campuses confidently use the platform.
• Provide ongoing support to campus teams throughout the admissions cycle, answering questions and reinforcing consistent process execution.
• Help campuses understand roles, responsibilities, and timing related to non-PSC college admissions tasks in SCOIR.

Reporting & Data Management
• Develop and maintain SCOIR reports to track usage, completion, compliance, and operational trends.
• Analyze data and provide regular updates to leadership and key stakeholders.
• Use Excel and other tools to organize, interpret, and present admissions systems data in a clear and actionable way.
• Identify gaps, risks, or process bottlenecks through reporting and recommend practical solutions.

Cross-Functional Project Management
• Coordinate with campus leaders, Post-Secondary Counseling, academic teams, operations, and other internal partners to ensure alignment on admissions-related workflows.
• Manage timelines, priorities, deliverables, and communications across multiple stakeholder groups.
• Lead meetings, document action items, and drive follow-through on system updates and operational initiatives.
• Support change management efforts tied to system improvements, new processes, and annual admissions readiness.

*Florida residents require level 2 background screening through https://info.flclearinghouse.com/. 

Benefits:  

We offer a package for full-time employees which generally includes:   

• Medical, dental, and vision plans  

• Vacation time (for certain positions) in accordance with company policy and state law  

• Accident and life insurance as well as short- and long-term disability   

In addition to the above items, full-time and part-time employees can generally participate in the following benefits:  

• Sick time and paid holidays in accordance with company policy  

• 401(k) plan with company match, based on eligibility   

• Tax-advantaged commuter benefits  

• Employee assistance program   

This position may also be eligible to receive a variable bonus based on company, team, and/or individual performance results in accordance with company policy. If a bonus applies, more information will be given at offer.   

All qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality or sex.  Qualified applicants who have access to or contact with students or the public, who are responsible for the safeguarding of others' well-being, and who work with little supervision in close proximity to others will be required to complete a criminal history check once a contingent offer of employment is made. Applicants with arrest or conviction records will be considered for employment in accordance with local law. The nature and gravity of an offense, the length of time since the conviction, and the nature of the job in question are all considered, and criminal convictions do not automatically disqualify employment. Any discussion of criminal history will occur only after the background check is completed and a copy is provided to the applicant.