Lease Administrator (Remote) Job Listing at Harbor Freight Tools in Calabasas, CA (Job ID 1436343)

Description

Harbor Freight Tools' (“HFT”) Lease Administration Team is responsible for: (i) timely abstraction and maintenance of all executed Lease documents, (ii) ensuring monthly rents and other expenses are paid in a timely manner, and (iii) ensuring the annual reconciliations are processed in a timely manner.

The Lease Administrator coordinates charges, expenses and credits with landlords and works
directly with both the Jr. Lease Administrators and Sr. Lease Administrators with various tasks and
responsibilities.

The Lease Administrator will follow all leasing activity procedures and guidelines, and ensure
they are handled in accordance with HFT internal policies.

Essential Duties and Responsibilities:

• Abstract new leases and lease amendments
• Review, analyze and interpret lease language in order to process CAM, tax and insurance reconciliations including, but not limited to, obtaining appropriate back-up, analyzing, disputing (as necessary), and resolving disputes and preparing check requests and reconciling tenant ledger
• Review certain proposed lease amendments and estoppel certificates to confirm accuracy
• Process monthly base and additional rents, including when applicable, researching, analyzing, disputing or confirming CPI adjustments
• Prepare check requests and credit memos
• Work with the HFT finance department regarding accruals and AP and AR payment coding
• Assist with new store set-up including utilities and obtaining insurance certificates
• In charge of training the junior lease administrators and supervising portions of their work product
• Balance Tenant Ledgers
• Process New Ownership changes and Landlord contact changes
• Maintain Executed Docs tracking

Scope:

• Staff supervision and development – No
• Decision Making – No
• Travel – None
• Location – Remote, Anywhere

The anticipated range for this position is $25.43 - $38.08 per hour depending on location, knowledge, skills, education and experience. Associates can accrue paid sick time up to 64 hours per year unless otherwise required by law. The Company observes 100 hours of paid holiday time.

Requirements

Education and Experience:

• Preferred Bachelors Degree
• Preferred 2-3 years' experience in commercial real estate with a national or regional retailer, handling lease administration duties, including CAM, tax and insurance reconciliations, utilities, property management functions, and database management
• Multi-unit retail experience a plus
• Microsoft Word, Excel, Access, Office and related computer proficiency required
• Some familiarity with “Prolease” lease administration software or similar programs preferred
• Must have accounts payable experience

Skills:

• Must possess strong organizational skills and attention to detail
• Must have the ability to work independently but also team with various corporate departments and levels of management as necessary
• Must be able to prioritize and timely respond to issues

Physical Requirements

• stand, walk, sit for extended periods of time
• speak and listen to others in person and over the phone, zoom or similar video conferencing
• use keyboard and read from computer screen and reports
• lift up to 15 lbs

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