Executive Administrative Assistant Job Listing at ID Logistics in Duluth, GA (Job ID 5001026912606)

Description

Administrative Assistant Job Responsibilities: * Provides administrative support to ensure efficient office operations supporting the sales/ business development efforts for the US * Uses word processing and presentation software to create and edit documents * Drafts and edits letters, reports, and other documents * Inputs and updates information in databases and spreadsheets * Views and enters data in Salesforce CRM * Research as requested and compiles and summarizes information for reports or presentations * Maintains physical and digital filing systems (Teams, SharePoint, OneDrive) * Manages calendars for senior staff, including making travel arrangements * Maintains team appointment calendars * Assists in plans for customer and internal meetings, visits and tours, including coordinating logistics for meetings, including room setup and catering * Responds to emails and other digital queries and correspondence * Interact with site managers or other staff in order to maintain business development team materials * Prepares meeting agendas and takes meeting minutes * Assist with the creation and maintenance of internal marketing materials including company newsletters * * Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations * Works closely with other administrative staff and supports other colleagues as needed * Ensures that deadlines are met and adapts to changing priorities * Presents a positive and professional image for the organization Work Hours and Benefits: 8am-5pm Monday-Friday. 3 days a week in office – Johns Creek, GA (you could say near Emory Johns Creek hospital or Hwy 141 @ McGinnis Ferry as directional guide) Administrative Assistant Skills: * Digital literacy and research skills, including the ability to analyze the reliability of information * Familiarity with standard office platforms, such as Microsoft Office and Teams * Data management and entry skills, including the ability to maintain and improve filing systems (digital + physical) * Accurate record keeping * Written communication skills * Time management, multitasking, and flexibility * Organizational skills * Accuracy and attention to detail * Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette, digital meeting etiquette * Ability to work well under pressure and navigate multiple deadlines * Proactive approach to problem-solving and process improvement * Ability to work well independently and in collaboration with others Education, Experience, and Licensing Requirements: * High school diploma or equivalent, associate’s degree a plus * Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) certification a plus * Past administrative experience or tenure in an office setting a plus The qualified applicant must have exceptional verbal and written communication skills, be proficient in Microsoft Office Suite, and be able to work in a fast-paced, self-directed environment. This position is for a hybrid environment (2 days remote, 3 days in office). Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled