Intertek Job - 31856291 | CareerArc
  Search for More Jobs
Get alerts for jobs like this Get jobs like this tweeted to you
Company: Intertek
Location: Montreal, QC, Canada
Career Level: Entry Level
Industries: Business Services, Consulting

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES 

This position is responsible for performing a full range of administrative duties and Reception.

 

REPORTING STRUCTURE

This position reports to the Operations Manager.

 

EXAMPLES OF WORK

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

  • Coordinating specific administrative programs as assigned
  • Performing typing duties utilizing Microsoft Office software and analyzing the data that is produced
  • Assisting with forecasting and month end reports
  • Assisting with budget preparation
  • Assisting with expense report preparation
  • Assisting with invoice coding and approval
  • Assisting with travel arrangements
  • Performing general faxing, copying, mailing, etc.
  • Setting up conference room(s) for visitors and in-house meetings
  • Maintaining an adequate stock of general office supplies
  • Ensuring that general office equipment is functioning in satisfactory condition
  • Ensuring that project files are maintained appropriately
  • Assuming the role of “lead worker” in an assigned area and coordinating the daily workflow in that area
  • Assisting with the training and development of other staff members
  • Typing and distributing various meeting minutes
  • Assisting with basic shipping and receiving functions as required
  • Performing standard receptionist duties as required
  • Maintaining a high level of confidentiality and using discretion when necessary
  • Participating in the development and implementation of business goals and objectives

·         Performing other work as required



Qualifications

REQUIRED QUALIFICATIONS

 

EDUCATION & EXPERIENCE

 

  • High school diploma or equivalent
  • 4-6 years directly related experience

 

 

 

KNOWLEDGE, SKILLS and ABILITIES

 

  • Excellent customer service skills
  • Excellent communication skills in both verbal and written format
  • Excellent organization and time management skills
  • Effective business writing and composition skills with a good command of the French and English language
  • Ability to analyze and solve problems
  • Ability to work independently in a fast-paced, multi-tasking environment
  • Ability to pay attention to detail
  • Ability to type quickly and accurately
  • Microsoft Office software expertise


 Apply on company website