Administrative Assistant Job Listing at Intertek in Dallas, TX (Job ID 11720)

Description

Administrative Assistant – Dallas, Texas

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Professional Services Industries, Inc. (Intertek-PSI) team in Dallas, Texas. This is a fantastic opportunity to grow a versatile career in the architectural, engineering, and construction (A/E/C) industry.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US based provider of construction assurance, testing and inspection in civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Administrative Assistant is responsible for creating various documents, spreadsheets, etc. utilizing Microsoft Office software. 

Salary & Benefits Information

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. 

What you'll do:

• Create accurate billing/invoicing to be presented to their customers per their invoicing instructions.
• Coordinate with operational contacts to ensure all billing and collection issues are addressed for their assigned customers.
• Support other team members as the needs arise in order to meet deadlines and departmental goals.
• Communicate billing/invoicing exceptions to resolve any concerns their assigned customers may present.
• Actively manage their portfolio with their working knowledge of their assigned customer's billing requirements to get their billings/invoices out timely.
• Responsible for submitting invoices and supporting documents into client portals timely.  Periodically checking the invoices status and make changes or updates accordingly until the submitted invoices are approved for payment. 5-10 bullet points of duties
• Perform various general office duties, including word processing, copying, mailing, filing, etc.
• Research a wide variety of information requests
• Develop, update and/or review local operating procedures and/or work instructions as needed

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.  

Minimum Requirements & Qualifications:

• High School Diploma or equivalent
• Ability to use Microsoft Word and Excel
• Excellent communication skills, both verbal and written
• Excellent prioritization, organization, and time management skills
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to analyze and solve problems
• Ability to type quickly and accurately
• Ability to plan, organize, and complete a variety of projects within established standards, objectives, and time frames

Preferred Requirements & Qualifications:

• 2 years' experience in an administrative support position
• Experience with Accounts Payable or Accounts Receivable

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. For certain safety-sensitive roles, a pre-employment drug screen will be required. Based on local law and legislation, marijuana may be included in that screening.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.