Administrative Assistant - Front Desk Job Listing at Kelly Services in Kearny, NJ (Job ID 10144381)

Description

Job Title: Administrative Assistant – Front Desk
Location: Kearny, NJ (Onsite – 5 days/week)
Job Type: Full-Time
Pay Rate: $25.00 – $28.00 per hour
Company: Kelly
Apply: chrc511@kellyservices.com
 
Position Overview
Kelly is seeking a polished and proactive Administrative Assistant – Front Desk person to serve as the face of the office in Kearny, NJ.
This role is critical to daily operations and requires someone who can build strong rapport with employees, customers, and vendors while managing a wide range of front office responsibilities.
This is an excellent opportunity for someone who thrives in a professional, team-oriented office environment and enjoys providing high-level administrative support.
 
Key Responsibilities
Front Desk & Office Support

• Answer and route incoming calls
• Provide general administrative and office support
• Act as concierge for visitors and guests
• Greet customers, vendors, and visitors professionally
• Manage visitor badges and monitor guest access

Office Coordination & Hospitality

• Maintain and replenish hospitality lounge supplies
• Keep breakroom stocked with coffee and utensils
• Coordinate catering for meetings and events
• Arrange car services/Uber for guests and sales meetings
• Manage conference room calendar

Travel & Expense Support

• Book travel arrangements for out-of-town visitors and guests
• Maintain front office expense reports and submissions

HR & Administrative Support

• Assist with employee onboarding activities
• Provide general HR administrative support
• Support facility improvement projects

Vendor & Facilities Coordination

• Manage vendors for facility needs (janitorial, office supplies, etc.)
• Partner with Quality, Environmental, Health & Safety teams to maintain compliance with safety and operational standards

 
Qualifications

• Associate's degree or higher preferred
• 2–3 years of administrative or executive administrative experience
• Proficiency with Microsoft Office 365 and SharePoint
• Experience with SAP Concur for travel arrangements preferred
• Self-motivated, proactive, and highly organized
• Strong interpersonal and customer service skills
• Ability to multitask in a fast-paced office environment

 
What's Offered

• Competitive hourly pay
• Excellent benefits package
• Paid Time Off starting day one
• 10 company-paid holidays
• Tuition reimbursement
• Generous 401(k) plan
• Positive, professional office culture
• Growth and advancement opportunities

 
Interviews are happening NOW - interested candidates: Please send your resume to chrc511@kellyservices.com
 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

 Apply on company website