Executive Administrative Assistant Job Listing at Kelly Services in Plaquemine, LA (Job ID 10130273)

Description

Executive Administrative Assistant

Position Summary:
The Executive Administrative Assistant provides advanced, high-level administrative support to multiple leaders across two buildings at our site. This pivotal role manages daily operations, oversees meeting and site activity coordination, processes supply orders, tracks costs, and serves as a professional liaison for both internal teams and external partners. Success in this role requires exceptional communication skills, keen multitasking abilities, and an independent, proactive workstyle.
Key Responsibilities
Administrative & Office Support

• Procure office supplies, coffee provisions, meals, and other materials for multiple departments.
• Coordinate with the site's coffee vendor—manage online orders, track deliveries, handle expired items, and maintain inventory.
• Prepare conference rooms for meetings and events: print agendas, assemble materials, record attendance and meeting notes, and ensure cleanup after events.
• Facilitate new-hire onboarding: greet new employees, provide workspace escorting, and confirm readiness of work or conference areas.

Scheduling & Communication

• Manage Outlook calendars: schedule meetings and coordinate logistics for leaders, direct reports, and cross-functional teams.
• Serve as a primary point of contact—communicate professionally by email and phone with a wide range of stakeholders.
• Liaise with third-party partners and corporate visitors regarding site tours and travel logistics.

Cost Tracking & Systems

• Create vouchers and track invoices in SAP.
• Maintain accurate cost-tracking records in Excel spreadsheets.
• Place orders and track purchases through Ariba.
• Assist leaders with travel booking using Concur.

Site Coordination

• Travel between buildings as required to monitor supply inventories, conference room status, and other admin locations.
• Participate in the site-wide administrative network for seamless coordination across support groups.

Safety

• Use required PPE (hard hats, safety glasses, escape respirator, earplugs) when entering designated admin areas.
• Adhere strictly to company and site safety guidelines; no entry into manufacturing process areas is required.

Required Qualifications

• 5–7 years of administrative or executive assistant experience, minimum.
• Strong proficiency in Microsoft Word and Excel.
• Expertise in Outlook scheduling and professional email management.
• Outstanding verbal, written, and interpersonal communication skills.
• Demonstrated ability to support multiple leaders and manage competing priorities.
• Professional presence appropriate for frequent interactions with leadership, visitors, and external partners.
• Exceptional organizational and networking skills.

Preferred Qualifications

• Experience supporting executives or multiple leadership groups within manufacturing, industrial, or similar environments.
• Familiarity with business systems such as SAP, Ariba, and Concur.
• Experience with site visit coordination, travel logistics, or large-scale meeting/event support.
• Proven ability to rapidly learn new systems and adapt to evolving processes.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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