Front Desk Administrative Assistant Job Listing at Kelly Services in Gettysburg, PA (Job ID US3560574_BH9813898)

Description

Front Desk Administrative Assistant
Location: Biglerville, PA
Contract: 6 Months or longer
Pay Rate: $19 – $21 per hour (Depending on experience)
Schedule: Monday to Friday, 8 AM – 4 PM (Flexible)
Overview:
This scenic, year-round facility is home to five picnic pavilions, playgrounds, and walking trails, and it plays host to several beloved community events throughout the year. We are seeking a Front Desk Administrative Assistant who will serve as the first point of contact for visitors and vendors. You'll manage pavilion reservations, handle deposits, support event coordination, and assist with a range of administrative duties.
You'll work alongside another administrative team member to help manage peak traffic during the busy season.
Key Responsibilities:
Visitor Services & Reservations

• Greet guests and respond to phone and email inquiries
• Book and confirm pavilion reservations and update facility calendars

Deposit Management & Reporting

• Collect and record deposit and security fees (check/credit)
• Reconcile daily deposits and prepare weekly financial summaries

Invoice Processing

• Enter and code low-volume electronic invoices
• Match invoices to purchase orders or reservations
• Flag discrepancies and coordinate approvals for payment

Event Support

• Assist with event preparation and staff/volunteer check-in during festivals
• Maintain sign-in logs and manage supplies during peak days

Office Administration

• Keep the front desk and office space clean and organized
• Maintain supply inventory and daily usage reports
• Handle additional requests such as permit processing and maintenance coordination

Qualifications:

• 1–2 years of experience in a front desk or office administration role
• Basic understanding (or willingness to learn) of invoice entry and deposit reconciliation
• Comfortable learning new systems (reservation or office software)
• Friendly, customer-focused attitude with strong communication skills
• Organized, detail-oriented, and able to handle both routine and fast-paced days

Why This Role:
This is more than a desk job — it's an opportunity to be at the heart of a vibrant community space. If you thrive in a role where organization meets public service and enjoy the rhythm of event-based work, we'd love to meet you.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

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