PRIMARY PURPOSE To support timekeeping configuration and reconciliation function for district wide payroll reporting and other general payroll duties.
MAJOR RESPONSIBILITIES AND DUTIES
- Maintain, update, and troubleshoot the timekeeping system.
- Create timekeeping system configuration to ensure FLSA, DOL, and LISD polices are followed.
- Responsible for the verification, editing, and collection process of all data generated by the District time and attendance systems for all LISD employees prior to inclusion of that data in the District's payroll system.
- Assist with District reconciliation of leave hours collected between timekeeping software and the absence reporting system interface program to ensure payroll accuracy.
- Serve as the primary contact for the District for day-to-day functionality of the timekeeping software systems to include system access, training and other technical assistance.
- Perform audits of campus/department time sheets to ensure their accuracy and that LISD policies are being followed.
- Work with Payroll Coordinator to develop training materials and provide training for managers, approvers, and employees on timekeeping reconciliation/approval process.
- Develop unique timekeeping system reports for the accurate and timely analysis of employee time and attendance data for better utilization of the timekeeping system.
- Notify all timekeeping managers of deadlines and system errors.
- Assist with timekeeping problem resolution/payroll processing cycle to ensure accuracy and completeness of each payroll.
- Assist with forecast and management of timekeeping operating budget.
- Assist with written salary information on employment verification forms/provide verbal salary verifications from lending institutions, state agencies, and other organizations.
- Ensure compliance with all legal requirements and district policies; work in conjunction with other departments and all campuses.
- Maintain high degree of confidentiality in all payroll matters.
- Serve as backup to other Payroll staff as needed.
- Demonstrate regular and prompt attendance.
- Perform other duties as assigned.
GENERAL QUALIFICATION GUIDELINES
- Associate degree in payroll or accounting or equivalent combination of training/experience to demonstrate ability to do the job.
- Experience in computerized payroll accounting, preferably in public education.
- Knowledge of timekeeping software operational system; each component necessary to perform all functions of administering the system; FLSA, DOL and LISD policies; payroll and accounting terms and procedures; analytical problem-solving; excellent customer service skills and responsiveness.
- Skill in organization, communication, and interpersonal relations; use of computer, calculator, timekeeping software, PowerPoint, and Excel.
- Ability to perform job requirements with limited supervision; ability to work within deadlines and handle interruptions.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
- Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Frequently communicates with other employees or public. Must be able to exchange accurate information.
- Ability to understand, remember, and communicate routine, factual information.
- Ability to organize and prioritize own work schedule on short-term basis.
- Ability to make decisions which have moderate impact on immediate work unit.
- Ability to compose letters, outlines, memoranda, and basic reports and/or to orally communicate technical information.
- Ability to communicate with individuals utilizing a telephone, computer or other electronic device.
- Use standard office equipment including personal computer and peripherals.
- Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
- Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
- Occasional light lifting and carrying (less than 15 pounds).
- Work with frequent interruptions.
- Maintain composure and professionalism at all times.
Equal Opportunity Employer
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