Administrative Assistant Job Listing at NorthBay Healthcare in Fairfield, CA (Job ID 4858)

Description

At NorthBay Health, the Administrative Assistant performs administrative functions and supports additional duties as needed by the Corporate administrative office. Performs specific duties and assignments. Primary in support of the calendar for the CEO, Coordinates meetings, making all arrangements when requested and supports corporate initiatives as requested.

PRIMARY JOB DUTIES

1. Manage the CEOs calendar, schedules meetings as requested 
2. Understands and supports established organization policies and procedures.  
3. Supports assigned meetings as requested including set-up and breakdown of conference rooms, minutes and transcriptions.
4. Greets everyone with exemplary customer service skills, provides directions, answers questions, and obtains information to ensure great customer service. 
5. Answers telephone and directs calls appropriately. 
6. Orders and distributes office supplies.
7. Performs clerical duties such as scanning, making copies and preparing documents.
8. Provides other clerical support as requested.
9. Manages multiple files, records and confidential phone lists.
10. Maintain professional relationships and convey relevant information to other members of the health care team within facility and with applicable external agencies/organizations.
11. Completes special projects and other duties as requested.

Education:  Associates degree preferred.

Licensure/Certification: Maintains Notary Commission to perform notarizations for staff, patients, and physicians preferred. 

Experience:  Minimum 5 years as an Administrative Support Specialist or secretarial level experience. Healthcare experience preferred.  

Skills: Required highly professional demeanor, appearance and experience and acumen.Excellent oral and written communication skills required. Experience in managing multiple priorities required. Advanced working knowledge of Microsoft Word, Outlook, Excel and PowerPoint. Proficient working knowledge of Microsoft Access and Adobe. Ability to type 60 words per minute. Ability to work independently on complex and confidential tasks. Ability to compose effective and accurate correspondence and minutes. This person must have excellent customer service skills, and to be able to work well with all levels of management and staff. The demands of this position require a person to work independently with minimal supervision while utilizing a high level of initiative, judgment and organization.   

Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 

Hours of Work:  Monday through Friday. based on business need.  Some nights and week-end hours are required in lieu of regular business hours when business needs require.

Compensation: $30.54 to $37 per hour based on years of experience doing the duties of the role.