Description
FIRST POSTING TO ENROLLED ONEIDA TRIBAL MEMBERS ONLY
After successful completion of the probationary period, employee will receive off probation wage increase.
Summary:
This position will perform and/or oversee a variety of associated administrative, fiscal, personnel support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinate and facilitate meetings, program functions, and/or special events, as appropriate.
Responsibilities:
* Answer and screen incoming calls and correspondence; exercise judgment and respond accordingly; receive sort, log, and route mail.
* Welcome visitor and determine nature of business, and announce visitors to appropriate personnel, maintaining professional and courteous demeanor.
* Arrange travel, prepare and submit travel-related documents, and maintain travel information as necessary.
* Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions, ordinances, and other documents and communications from drafts, recordings, or verbal instruction as requested.
* Edit and review all correspondence and documents for correct grammar, punctuation, and spelling.
* Maintains financial records; processes accounts payable, purchasing and travel documents; prepares and issues receipts for payments.
* Create and develop effective presentations as requested.
* Ensure scheduling of events and activities are initiated; manage department and manager's calendar.
* Monitor and track departmental budgets; prepare reports as requested.
* Attend meetings and take minutes as requested.
* Conduct research to resolve operational questions or issues; make recommendations to enhance the efficiency of administrative operations.
* Establish and maintain an effective filing and retrieval system; to include inventory of office supplies.
* Maintain and operate office machines, equipment, and computers. Perform or coordinate general maintenance and repair
* Transmit outgoing faxes, and retrieve, log, and distribute incoming faxes; photocopy, collate, distribute, and file documents as requested.
* Contributes to a team effort and accomplishes related results as required
Skills:
Essential:
* Operating various word-processing, spreadsheets, and database software programs in a Windows environment
* Ability to carry out instructions furnished in verbal or written format
* Ability to communicate effectively in the English language, both verbally and in writing
* Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds and co-workers at all levels
* Ability to represent the organization in a professional manner, building respect and confidence
* Ability to handle multiple tasks and meet deadlines
* Ability to write clear and concise reports, memoranda, directives, and letters
* Knowledge of records management and basic accounting procedures including budgeting
* Ability to work independently with minimal supervision.
* Ability to demonstrate continuous improvement and excellence in day-to-day operations.
Education Requirement - Or A Closely Related Field:
Education with Equivalent Qualifications:
Essential:
* High School Diploma, HSED Diploma or GED Certification wi
Nonessential:
* Associates Degree in Administrative Assistant
Credentials:
Essential:
* Tribal Vehicle Driver
* Driver's License Personal Vehicle
Nonessential:
* Complete Oneida Certification on Reporting Child Abuse and Neglect training within ninety (90) days of employment.
Working conditions:
Essential:
* Walk frequently
* Sit frequently
* Feel frequently
* Reach with hands and arms
* Stand occasionally
* Bend/stoop occasionally
* Kneel occasionally
* Crouch Occasionally
* Crawl occasionally
* Crawl and lift and/or move up to twenty-five (25) pounds.
* Office setting
* Moderate noise level
Experience:
Essential:
* Administrative work
Nonessential:
* Administrative office work
Other information:
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT - The Oneida Nation does not discriminate based on race, color, national origin, sex, religion, age or disability status in employment or the provision of services. However, individuals of Indian ancestry and Veterans will be given preference by law in employment.
Continuation of this position is contingent upon funding allocations.
Must maintain strict security, confidentiality, and quality to meet professional standards of the department.
Must adhere to all Oneida Nation Personnel Policies and Procedures, Oneida Nation Standard Operating Procedures, and Area and Program Strategic Plans and Policies.
Must pass a background check to meet Employment Eligibility Requirements. If applicable, must pass a background check to meet Oneida Nation/State Compact and/or Oneida Nation Gaming Ordinance, and may be required to obtain a temporary license and/or Gaming license as a condition of employment.
Must be willing and able to obtain additional related education and training.
Must pass a pre-employment drug screen and adhere to the Nation Drug and Alcohol-Free Workplace Policy.
A Tuberculosis (TB) Screening and/or a 2 step TB Skin Test is required within thirty (30) days of employment.
Must provide a copy of diploma/degree, license, or certification upon employment.
ITEMS TO BE SUBMITTED:
1. Background information disclosure (BID) form.
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