Administrative Assistant - Ukraine Job Listing at Tetra Tech in Kyiv, Kyiv city (Job ID 41380)

Description

Tetra Tech is powering a just energy transition for all. We are Leading with Science® to advance the clean energy projects and policies the world needs to achieve climate and decarbonization goals. We help create sustainable utilities and modern power grids. We promote equality and inclusivity in the global energy sector. We work with governments, policy planners, investors, power project developers, and international development agencies to increase energy access, strengthen energy security, and power economies.

Apply today and join the company that is Leading with Science®.

In Ukraine, Tetra Tech implements the USAID Energy Security Project (ESP), a seven-year project funded by the United States Agency for International Development (USAID) and the largest USAID project in Ukraine so far. USAID ESP's mission is to enhance Ukraine's energy security, improve the energy legal and regulatory environment, and bolster energy supply resilience to support economic development and sustain Ukraine's democracy. Tetra Tech is working closely with the Government of Ukraine to develop competitive energy markets and facilitate private sector-led energy investments to provide affordable, reliable, resilient, and secure energy for all Ukrainians. This project is expected to run through June 2025.

Tetra Tech has an opportunity for an Administrative Assistant who will be responsible for coordination and effective sharing of information and resources within the ESP project team to support the Ministry of Communities, Territories, and Infrastructure Development of Ukraine (Ministry of Infrastructure/MIU). This is a full-time position for a period of one year, with the possibility of an extension for another term, embedded in the Ministry of Infrastructure of Ukraine. This position will be based in Kyiv, but it may involve occasional travel. The position will report to the ESP Director of Municipal Infrastructure. Learn more about ESP here. 

                                          *Please note: Ukrainian nationals are encouraged to apply for this position.*

Position responsibilities: 

• Collaborate with subject-matter experts and project leadership to support the administrative aspects of the project, including communication.
• Gather and develop content for strategic communications products, such as press releases, social media posts, and web content, in coordination with team leadership.
• Establish and maintain a streamlined communication process to ensure the timely dissemination of information among team members.
• Support the preparation of meeting notes, briefing materials, presentations, reports, and other documents in collaboration with relevant team members.
• Assist in managing inquiries and facilitating communication with external stakeholders as needed.
• Coordinate logistical arrangements for team members participating in events and meetings, including tracking of travel logistics.
• Organize meetings, events, and training sessions; manage schedules and correspondence.
• Facilitate document delivery, processing, and signing in collaboration with team members.
• Review, print, scan, organize, store, manage, distribute, and track team working documents.
• Oversee postage, courier services, and document exchange between team members, vendors, and clients.
• Perform other administrative duties as assigned.

 Minimum qualifications

• Minimum bachelor's degree in business administration, communications, or related field.
• Minimum of three (3) years of relevant experience in administrative support roles.
• Demonstrated experience in coordinating communication strategies and administrative tasks effectively.
• Experience with document management, including reviewing, organizing, and distributing various types of documents.
• Proficiency in using communication tools and software, such as Microsoft Office Suite, project management software, and collaboration platforms.
• Native Ukrainian language skills and fluency in English.
• Strong organizational skills with attention to detail and the ability to multitask efficiently.
• Excellent written and verbal communication skills with the ability to convey information clearly and professionally.
• Strong problem-solving skills with the ability to identify issues, propose solutions, and implement effective solutions.
• Ability to manage several tasks simultaneously and reprioritize as necessary.
• Ability to work effectively under deadlines, both independently and as a team member.

Valued qualifications

• Minimum of three years of relevant experience in project management or communications setting.
• Prior experience with USAID-funded or other technical assistance 

Physical demands & work environment 

• Possible occasional business travel.

Project opportunity

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—27,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 154 ESI