Junior/Intermediate Administrative Assistant Job Listing at Tetra Tech in Calgary, AB (Job ID 41563)

Description

Discover your full potential! At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.  

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees — 28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Apply today and join the company that is Leading with Science®.

We are currently seeking a Junior/Intermediate Administrative Assistant to join our Calgary, AB office. This position will support the business functions for a group of world-class consulting engineers across seven different office locations. This position will perform administrative and office support activities including, but not limited to, the preparation of technical documents and managing day-to-day office responsibilities.

We are seeking an individual who is a quick learner, highly motivated, and excels at initiating tasks independently. The ideal candidate possesses administrative experience, ideally in a role where they proactively and successfully managed numerous high-priority tasks. The candidate for this role must have exceptional attention to detail, exhibit a strong sense of curiosity, be accessible, and consistently communicate in a clear and respectful manner. We are looking for someone who is passionate about delivering quality results, and loves working with an industry-leading team of professionals who are driven, results-oriented, and innovative.

Some of the Responsibilities You May Have:

• Formatting and proofreading reports, proposals, and correspondence to deliver exceptionally accurate documents that comply with corporate standards.
• Creating and manipulating PDF documents using features of Adobe Acrobat or similar PDF software to assemble documents and insert links and bookmarks.
• Scanning, printing, and binding documents to be delivered to clients.
• Ensuring the successful facilitation of file management for projects.
• Maintaining the project archive and document library.
• Planning logistics and preparing minutes for internal and client meetings, in person and via Microsoft Teams.
• Maintain the group calendar and boardroom schedules while coordinating catering and other resources needed to fulfill requests, as needed.
• Assist with equipment maintenance, storage room organization and inventory, fleet vehicle data base management, schedule maintenance and monitor availability.
• Assisting with travel arrangements.
• Completing expenses and timecards for staff.
• Completing other administrative tasks as assigned.
• Maintaining positive working relationships with other Administrators and the team as a whole.
• Providing back-up reception coverage when required.
• Providing back-up field work in Calgary when required (working outside in varied weather conditions, with the ability to walk long distances and for long periods of time).

Qualifications that Would Make You A Great Candidate:

•        A post-secondary certificate/diploma from a recognized office assistant or administrative assistant program. Applicants with a high school diploma, plus experience in an administrative assistant position will also be considered.
•        Proficiency with Microsoft Office applications, including document templates.
•        Excellent verbal and written English communication skills.
•        Excellent spelling, grammar, and proofreading skills.
•        Display a great attention to detail.
•        Self-motivated with strong time management.
•        Ability to identify and manage conflicting priorities.
•        Superior organizational skills with the ability to handle multiple, deadline-oriented priorities.
•        Ability to meet time-sensitive deadlines.
•        Demonstrated strong work ethic and commitment to safety.
•        Creative problem solver who works in a professional and ethical manner.
•        Experience working with SharePoint or other document management software would be considered and asset.
•        Valid driver's license and access to a personal vehicle is a must.

Working Conditions:

•        Regular office hours are 8:00am to 5:00pm, Monday to Friday. Occasional support on weekends or evenings may be required during peak reporting times. The position is eligible for paid overtime.
•        The position entails a moderate amount of physical exertion (lifting boxes of files and reports, storage room organization, and other items).

What Makes Tetra Tech A Great Place to Work:

•        Benefits starting day one of employment. 
•        Competitive base salary.
•        Eligible for overtime (calculated at 1.5 times) that can be banked or paid out, whatever you prefer. Some of our employees work a lot of hours during the busy times and then take extended time off.
•        Hybrid work options when you are not in the field. We'll provide the technology for you to work remotely.
•        Tetra Tech employs industry leading technical specialists across all environmental disciplines which promotes a strong mentorship environment and opportunity for technical growth.
•        Tetra Tech supports life-long learning and provides an annual allowance for educational opportunities.
•        You will be working with an amazing, very supportive team that takes a great amount of pride in our reputation and the phenomenal customer service we are known for.
•        Tetra Tech is a global company with over 28,000 employees worldwide. By joining this team, you have access to this network of professionals, experience, opportunities, and corporate benefits.
•        Opportunity for advancement within our Solid Waste group and within Tetra Tech globally.

 Additional Information

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada without sponsorship (a copy of a valid work permit may be required).

To meet the physical demands required of some positions, candidates must be in good physical condition and willing to work in all weather conditions. Clearance on pre-placement medical and drug and alcohol testing may be required but will be explained during the recruitment process if they are necessary. As this position may be serving clients that have vaccination requirements for site access, we may be confirming your eligibility to comply with this requirement.

Apply Now!

We offer a great place to work, and an engaging culture that is based on innovation, collaboration, and integrity. Our compensation plan includes a competitive hourly rate and excellent opportunities for growth and advancement.
 

About Tetra Tech:

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties, including women; First Nations Metis and Inuit persons; members of visible minority groups; and persons with disabilities. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

• Organization: 704 EGI