Description
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Administrative Asst III - Incident Management
Job Title: Administrative Asst III
Agency: Health & Human Services Comm
Department: Incident Management
Posting Number: 14081
Closing Date: 04/26/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Range: $2,953.25 - $4,365.66
Pay Frequency: Monthly
Salary Group: TEXAS-A-13
Shift: Day
Additional Shift:
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location: Brenham State Supported Living Center
Job Location City: BRENHAM
Job Location Address: 4001 S HWY 36
Other Locations:
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN
YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Administrative Assistant is hired and reports directly to the Director of Incident and Risk
Management. Performs moderately complex administrative support and/or technical program
assistance work, but not limited to: Disseminating information, monitoring deadlines and assignments.
typing/composing of general correspondence/reports, maintaining a filing system, and calendar for all
appointments for the Director of incident and Risk Management; taking dictation for meeting Minutes as
necessary; responds to emails and telephone inquiries and routing as necessary or taking messages,
greeting visitors and directing appropriate staff. Manages and maintains travel arrangements.
Maintains all records and the disposition of allegations of abuse, neglect or exploitation involving
residents of Austin State Supported Living Center in accordance with ICF/IDD Regulations, HHSC
departmental rules, the MOU with the Texas Department of Family and Protective Services (DFPS)
and policies developed by Austin State Supported Living Center. This position works under general
direction with considerable latitude for the use of initiative and good judgment. Performs other duties as
assigned.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times,
even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and
performs other duties as assigned.
Monitors emails, deadlines and assignments.
Prepares agendas and takes dictation for meeting minutes.
Coordinates travel arrangements for the Incident Management Department
Schedules Off Campus Trainings for Investigators.
Maintains records, files and/or logs including filing, retrieving, and/or purging according to state and
local policies.
Coordinates/tracks investigation recommendations assignments/activities and ensures responses to
action is documented and filed in the case files
Daily data entry into local and state databases.
Monthly reconciliation and reporting of ANE case information.
Communicates on a complex level with others (internally or externally) to provide, exchange, or verify
information, answer inquiries, address issues, or resolve problems or complaints.
CANRS Excel spread sheet will be completed on a regular basis and be kept up to two weeks prior to
actual date.
Letters (confirmed/unconfirmed, etc.) will be completed and delivered by hand to all staff who were
named an Alleged Perpetrator in all cases. These letters will be kept present within two weeks after the
case closure by the IM team.
ANA1's will be completed and placed inside the case file within three weeks of the close of the case.
All REC documents will be placed into their case within a week of receiving.
Other duties as assigned include, but are not limited to, actively participating and/or serving in a
supporting role to meet the agency's obligations for disaster response and/or recover or Continuity of
Operations (COOP) activation. Such participation may require an alternate shift pattern assignment
and/or location.
Knowledge, Skills and Abilities (KSAs):
Skilled in proofreading and editing correspondence for grammar and clarity.
Skill in using Microsoft office Word, Excel, email, and Access computer programs, printers/fax/multi
line phones
Ability to accurately and clearly understand and interpret pertinent rules/policies and procedures
Ability to communicate effectively orally and in writing
Demonstrated commitment to facility mission and service/workplace values
Ability to organize, coordinate and prioritize routine and complex tasks.
Ability to establish and maintain effective working relationships with staff, clients, parents and others in
the work context.
Ability to understand the importance of confidentiality
Registrations, Licensure Requirements or Certifications:
None
Initial Screening Criteria:
Graduation from a standard high school or equivalent, plus 2 years' experience working for senior level management in an administrative support position.
Skilled in the use of standard office equipment (personal computer, printer, telephone, fax, copier). Skilled in the use of MS Word, Excel, & Outlook.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE).
Males between the ages of 18 – 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
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