Contract Administration Mgr I - IT Procurements Job Listing at Texas Health and Human Services in Austin, TX (Job ID 12602-en_US)

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: Contract Administration Mgr I - IT Procurements 
Job Title: Contract Administration Mgr I 
Agency: Health & Human Services Comm 
Department: Purchasing - Consolidated 2 
Posting Number: 12602 
Closing Date: 01/28/2026 
Posting Audience: Internal and External 
Occupational Category: Business and Financial Operations 
Salary Group: TEXAS-B-26 
Salary Range: $6,377.50 - $8,166.66 
Pay Frequency: Monthly
Shift: Day 
Additional Shift: Days (First) 
Telework:  
Travel:  
Regular/Temporary: Regular 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Exempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 1100 W 49TH ST (DHSB) 
Other Locations:  
MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,F&S,LS,LSS,SEI16,SK 
 
 
 

Procurement and Contracting Services is looking for a Contract Administration Mgr I.

Job Description:

Under the direction of the Health and Human Services Commission Procurement and Contracting Services Director of Information Technology (IT), the Contract Administration Manager I performs highly advanced, senior-level purchasing and procurement work. The Contract Administration Manager I coordinates high dollar, large-scale IT procurement projects with multiple stakeholder interactions. This position requires the ability to think analytically, take initiative in solving problems, effectively communicate with a wide variety of stakeholders and demonstrate excellent time management skills. The Contract Administration Manager I works under minimal supervision with latitude for the use of initiative and independent judgment. Work involves planning, organizing, coordinating, researching and preparing procurement documents.

Initiates the procurement of large scope and high-dollar and highly technical contracts for IT goods and services using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines; Develops IT solicitations, bid evaluation instruments and other related documents; identifies provider resources, evaluates information provided by bidders, and negotiates contract specifications; manages procurement related meetings such as kick off and preproposal meetings, post award conferences, and evaluation scoring; (50%)

Reviews requisitions in an automated environment and reviews for completeness and compliance with applicable requirements prior to processing solicitations; research vendors for products and services; prepares, reviews, and facilitates the procurement process; (15%)

Monitors legal and regulatory requirements pertaining to purchasing; maintains all required documentation supporting transactions; (15%)

Identifies purchasing related issues and works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to manage issues; responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions; supports Historically Underutilized Business (HUB) outreach and participates in procurement related events; provides assistance to requesters in drafting competitive specifications for commodities and services; and (10%)

Performs other duties as assigned, such as participating in or providing support for the agency's disaster response and recovery obligations or Business Continuity Plan activation. May serve as team lead.  Coordinates and/or develops and provides training to staff regarding purchasing and procurement practices and policies. (10%)

Registrations, Licensure Requirements or Certifications:

Required to attain the Certified Texas Contract Developer (CTCD) certification within six (6) months of employment.

Expert knowledge of state and federal laws and regulations governing state purchasing.

Expert knowledge of purchasing and procurement methods and procedures including in-depth experience in and knowledge of information technology procurement and its application in the public sector.

Expert knowledge of state of Texas procurement principles and practices assigned commodities and products on the open market, and supply sources.

Expert skill in the use of computer and applicable software necessary to perform work assignments e.g., word processing, spreadsheets (Microsoft Office preferred).

Expert skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.

Demonstrated ability to logically assemble and evaluate information.

Demonstrated ability to maintain a system of required record keeping.

Demonstrated ability to communicate clearly, both verbally and in writing.

Demonstrated ability to schedule, prioritize, monitor and complete multiple assignments timely.

Demonstrated ability to work effectively independently and as part of a team.

Demonstrated ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.  

Must be detail oriented.

Must be able to work in a fast-paced work environment with competing priorities.

Must provide customer service excellence.  

Ability to establish and maintain an effective and cordial working relationships at all organizational levels, including agency management, direct supervisors, co-workers, and program areas.

Skill in composing clear and concise reports and/or correspondence.

Ability to develop solutions to problems.

A minimum of five years of experience in purchasing and/or contract administration.

With a minimum of three years of experience in purchasing from Texas DIR (Department of Information Resources) Information Technology (IT) Contracts for commodities and/or services.

Graduation from an accredited college or university is preferred with a major in business, public administration, finance or a related field. Experience may be substituted for the education requirement on a year-for-year basis. State of Texas agency experience is preferred.

Additional Information:

N/A

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.