DCM - Administrative Assistant Job Listing at Texas Health and Human Services in Austin, TX (Job ID 13422-en_US)

Description

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.

Functional Title: DCM - Administrative Assistant 
Job Title: Administrative Asst IV 
Agency: Health & Human Services Comm 
Department: DR4798 Dis Case Mgmt 
Posting Number: 13422 
Closing Date: 02/13/2026 
Posting Audience: Internal and External 
Occupational Category: Office and Administrative Support 
Salary Group: TEXAS-A-15 
Salary Range: $3,466.67 - $3,466.67 
Pay Frequency: Monthly
Shift: Day 
Additional Shift:  
Telework: Eligible for Telework 
Travel: Up to 10% 
Regular/Temporary: Temporary 
Full Time/Part Time: Full time 
FLSA Exempt/Non-Exempt: Nonexempt 
Facility Location:  
Job Location City: AUSTIN 
Job Location Address: 4616 W HOWARD LN BLDG 8 
Other Locations:  
MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN 
YN,YNS 
 
 

Job Description:

Administrative Assistant IV

This is a temporary grant funded position that is expected to last up to 18 months.

This position provides administrative support or technical program assistance work for the Disaster Case Management Program Grant. The DCMP team provides oversight of contracted case management services for survivors of recent natural disasters.

Work involves disseminating information and performing internal administrative support work. Ability to handle confidential information with discretion. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. May interpret and explain rules, regulations, policies, and procedures. Completes travel reimbursement vouchers and direct billing vouchers. Performs office, equipment troubleshooting, purchasing, inventory and supply management work. Disseminates information concerning agency programs and services as requested. Prepares, edits, and distributes correspondence, reports, forms, and documents. Maintains electronic filing and record-keeping systems. Types correspondence, forms, narratives, meeting notes. Manages program meeting calendar and conference room reservations. Assists in the development of administrative or technical assistance policies and procedures. Promotes and demonstrates professional interactions and appropriate respect for cultural diversity among co-workers and all work-related contacts. Attends work regularly in accordance with agency leave policy.  

Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned (15%). Orders and maintains inventory of various items (for example, supplies, forms, furniture, and computer equipment.) (15%). Communicates on an intermediate level with others (internally and externally) to provide, exchange, or verify information, answer inquiries, escalate issues, or resolve problems or complaints (10%). Prepares and proof-reads correspondence, forms, or other documents, (for example, letters, program memos, travel or purchase vouchers) for completeness and accuracy using a work computer (15%). Prepares moderately complex ongoing or special narrative or program reports (10%). Tracks, monitors, plans, coordinates, or schedules activities at an intermediate level to ensure deadlines or requirements are met (20%). Maintains electronic filing and record keeping systems; manages program meeting calendar (15%).  

Registrations, Licensure Requirements or Certifications:

None  

Knowledge Skills Abilities:

Ability to track and monitor events, deadlines, and Ability to make recommendations to address and resolve issues. Ability to effectively communicate in writing, verbally and make presentations to internal and external staff. Ability to effectively deal with diverse groups and individuals and to maintain working relationships. Ability to organize workload and set priorities. Proficiency in preparing and proof-reading correspondence and forms. Proficiency in Microsoft Office software: Excel, Word, PowerPoint, and Outlook. Ability to operate office equipment, including, but not limited to computer, printers, and copiers. Knowledge of modern office practices. Ability to communicate effectively both orally and in writing. Knowledge and skill in records administration and maintenance. Skill in mathematical computations. Knowledge of business, grant, and program terminology. Skill in developing office policies and procedures. Ability to type 45 words per minute.

 

Initial Screening Criteria:

Graduation from high school or equivalent. One year of full-time administrative or program support, general office, clerical, or secretarial experience. Two years of experience in Microsoft Excel, Word, Outlook and PowerPoint.

Acceptable Substitutions: Thirty semester hours from an accredited college or university may be substituted for one year of the required work experience and one year of Microsoft experience.

 

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Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Pre-Employment Checks and Work Eligibility:

Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.

HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form

Telework Disclaimer:

This position may be eligible for telework.  Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.