Description
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title: Fleet Data Analyst
Job Title: Program Specialist III
Agency: Health & Human Services Comm
Department: Enterprise Fleet Management
Posting Number: 13056
Closing Date: 02/28/2026
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Group: TEXAS-B-19
Salary Range: $4,020.33 - $6,335.66
Pay Frequency: Monthly
Shift: Day
Additional Shift: Days (First)
Telework: Eligible for Telework
Travel: Up to 20%
Regular/Temporary: Regular
Full Time/Part Time: Full time
FLSA Exempt/Non-Exempt: Nonexempt
Facility Location:
Job Location City: AUSTIN
Job Location Address: 4110 GUADALUPE
Other Locations: Austin
MOS Codes: 16GX,60C0,611X,612X,63G0,641X,712X,86M0,8U000,OS,OSS,PERS,YN,YNS
Brief Job Description:
Works under the general supervision of the Director of Fleet Management, with a moderate latitude for the use of initiative and independent judgment. Works in the Fleet Management Office and provides fleet related services to all HHS agencies. Performs moderately complex consultative and technical work in the planning, development, and implementation of an agency program. Work involves providing consultative and technical services to agency program staff, other governmental agencies, community organizations, and the general public. The position is responsible for serving as the system's vehicle data reporting system (Texas Fleet System) “super user” and for addressing all program issues and working with the Comptroller's Office of Vehicle Fleet Management and agency users to correct problems. Work involves thoroughly analyzing data to identify issues and working with agency users to rectify data discrepancies and sets deadlines for having data corrected. Prepares various monthly operational reports, initiates contracts and requisitions to acquire necessary goods and services for the department. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Participation includes the testing, training and exercise programs. Such participation may require an alternate shift pattern assignment and/or location.
Essential Job Functions (EJFs):
Serves as agency “super user” with the Comptroller's Office of Vehicle Fleet Management (OVFM) for all Texas Fleet System program issues. Responsible for identifying and working with OVFM and agency users in correcting fleet program problems. (10%)
Responsible for maintaining a vehicle fleet reporting database and acting as central technical support for all agency users' problems. (20%)
Responsible for thoroughly analyzing vehicle data in TxFS to identify issues and working with agency users to rectify data deficiencies and assigns completion dates for correcting data deficiencies to agency data entry personnel. Responsible for preparing complex vehicle data reports using reports set up in TxFS or by designing reports and extracting data for manipulation. (20%)
Responsible for performing facility site visits to identify system related training needs and to assess data entry user's proficiency, and to provide training as required. Responsible for furthering agency interest in establishing vendor and OVFM provided user training. Operates a motor vehicle as needed to complete duties. (10%)
Assigns work order numbers for vehicle preventative maintenance and scheduled/unscheduled repairs for FMO's rental vehicles and OTR tractors/trailers. Maintains/updates data for FMO's staff pool vehicles and OTR tractors/trailers. Responsible for maintaining Fleet Operations fuel inventory. (10%)
Responsible for assisting Director with compiling vehicle data from TxFS to identify vehicles meeting replacement guidelines and gathers information from departments and facilities regarding vehicle replacement needs. Responsible for assisting Director with developing detailed pricing and specifications for vehicles. (5%)
Responsible for processing requisitions for department purchases, including setting up yearly blanket purchase orders. Acts a contract lead on department contracts, including maintaining information in HCATS. Responsible for monitoring and reconciling the department's budget/expenses on a monthly basis. Prepares a monthly expense report for the department. Responsible for preparing complex monthly operational reports for the department. (10%)
Acts as backup for office manager ensuring that daily operations of the department run smoothly, including processing supply orders for the department according to appropriate policy and operating instructions. Prepares letters, memo and general correspondence as needed. (5%)
Other duties as assigned. (10%)
Knowledge, Skills and Abilities (KSAs):
Knowledge of local, state and federal laws relating to the program area; of public administration and management techniques; of interviewing, training, and statistical analysis processes; and of program planning and implementation. Knowledge of vehicle data reporting systems such as Texas Fleet System, FleetFocus, FleetAnywhere, or Road Scholar.
Skill in: Computer skills, specifically Micro Soft Office with emphasis in Excel spreadsheets and analysis.
Ability to: gather, assemble, correlate, and analyze data; to devise solutions to problems; to prepare concise reports; to develop and evaluate policies and procedures; and to train others. Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective internal, external and cross functional working relationships.
Registrations, Licensure Requirements or Certifications:
Valid Texas driver's license with acceptable driving record to operate State owned vehicles under Fleet Management policies.
Initial Screening Criteria:
Previous work in a quantitative field (statistics, math, computer science) or equivalent certification/experience related to data analysis. Experienced with VLOOKUPs, pivot tables, and basic statistical functions in excel and/or other data bases.
Additional Information:
“N/A”
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Active Duty, Military, Reservists, Guardsmen, and Veterans:
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
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