Description
At Thompson, your organizational talents directly support our clinical leadership—and in turn, improve patient care. You'll work alongside experienced Nursing Directors and our Chief Nursing Officer who welcome your ideas, recognize your contributions, and empower you to grow.
Schedule: Full time, days.
Pay Range: $20.00-$25.00, based on experience.
Comprehensive benefits:
- Medical, dental, vision; retirement plan with matching; free parking.
- Tuition reimbursement up to $6,000/year.
- Four weeks paid time off plus wellness resources—onsite gym, Zen Room, biometric screenings, Success coaches.
- A culture built on CARES values (Commitment, Action, Respect, Excellence, Service) and peer-driven recognition through Shining Stars and CARESCount.
Main Function: As the Administrative Assistant for Nursing Administration, you'll be a central figure that keeps our department running smoothly. Your proactive coordination, meticulous attention to detail, and clear communication will ensure that critical nursing initiatives stay on track—and that our leadership team can focus on strategic priorities.
Key Responsibilities:
- High-Level Meeting & Calendar Management
– Own scheduling and logistics for multi-hour, high-visibility nursing committees (e.g., Nursing Practice Council).
– Prepare agendas, take and distribute detailed minutes, and track follow-up action items. - Executive Support & Back-Up Coverage
– Act as an administrative partner to the VP Patient Care Services/CNO—managing email triage and confidential correspondence.
– Step in for the Executive Assistant when needed, maintaining continuity in daily operations. - Event Coordination & Departmental Celebrations
– Plan and execute Nurses Week events and other recognition programs, partnering with interdisciplinary teams to ensure seamless delivery.
– Assist with budget tracking, vendor selection, and on-site logistics. - Professional Development Tracking
- Process Improvement & Daily Operations
– Identify opportunities to streamline administrative workflows—whether through template creation, automation, or revised standard operating procedures.
– Serve as a point of contact for ad hoc requests, ensuring that urgent tasks receive prompt attention.
Qualifications:
- AAS in Secretarial Sciences or equivalent experience.
- 1–3 years' administrative support in a hospital or clinical environment.
- Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote) and comfort with database-style applications.
- Working knowledge of medical/nursing terminology—enough to navigate policy documents and clinical schedules.
- Exceptional prioritization skills: you can juggle competing deadlines without dropping the ball.
- Discretion and professionalism in handling sensitive patient and staff information.
- A proactive mindset: you anticipate needs, offer solutions, and follow through to completion.
Pay Range: $20.00-$25.00
Starting Rate: Based on Experience
Thompson Health is an EOE encouraging individuals with disabilities and veterans to apply.
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