Description
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JOB TITLE: PRIVACY MANAGER - UNIVERSITY OF CALIFORNIA OFFICE OF THE PRESIDENT - ETHICS AND COMPLIANCE PROFESSIONAL 5 - HYBRID
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President
Department Overview
The Office of Ethics, Compliance and Audit Services (ECAS) is located at the systemwide University of California Office of the President (UCOP) and is an independent Regental office that is responsible for developing and administering the University of California's (UC) compliance and audit programs and thereby ensuring that the University is in compliance with professional standards; internal policies and procedures; and all applicable local, national and international laws and regulations. ECAS provides this support through three core lines of service: Audit Services, Compliance Services and Investigations Services. The Compliance team in ECAS covers general compliance areas and includes subject matter experts in Healthcare Compliance, Research Compliance, Export Control, and Privacy. The Regents of the University of California established a UC-wide ethics and compliance program in 2006. The program's infrastructure includes a broad cross section of specific and shared risks and stakeholders from ten UC campuses, five medical centers and the Lawrence Berkeley National Laboratory. The Senior Vice President and Chief Compliance and Audit Officer (SVP) is the Principal Officer of the Board of Regents of the University of California. The SVP provides communication and updates to the Regents through the Board's Compliance and Audit Committee, or the full Board if required.
Position Summary
The Systemwide Privacy Manager is responsible for addressing privacy compliance risks and facilitating compliant protection, use, and release of student, faculty, staff, and research participant sensitive information at UCOP and through collaborative efforts with the Campus Privacy Officers. A significant portion of this role will be devoted to developing and implementing a comprehensive privacy program that addresses privacy risks at UC Office of the President (UCOP). The position will collaborate with numerous University stakeholders, including but not limited to UC Legal, systemwide and UCOP Security, Information Technology, and operational data set owners (e.g., student, payroll, benefits, research functions). In addition to advanced privacy subject matter expertise, the role requires superior research, analytical, writing, and communication skills. An ideal candidate will have demonstrated ability to exert influence effectively and work collaboratively across the organization. The role involves collaborating with Privacy Officers throughout the system and coordinating with cross-functional UCOP privacy and data stakeholders. The position is based in the Oakland office (hybrid office schedule), and would require some travel to campus to meet with various stakeholders.
Key Responsibilities
75% UCOP
- Privacy Risk Management:
- Develop and maintain a continuous privacy risk assessment process to proactively manage and mitigate potential issues.
- In collaboration with procurement teams, Legal, Security, and operations, assist with high-risk vendor risk assessments and address privacy compliance risks in existing contract renewals.
- Cross-Functional UCOP Stakeholder Collaborations and Consultations:
- Data Governance - Collaborate with Security, Information Technology, Legal, and data stakeholders, to establish data safeguarding and governance processes that appropriately address privacy compliance risks including audit findings.
- Develop guidelines and raise awareness of significant privacy compliance risks in IT procurement and data sharing processes.
- Collaborate with Legal, government relations, and data stakeholders to analyze implications of legislation or regulations, providing recommendations.
- Incident/Breach Response - Contribute to the UCOP and Systemwide Security Incident Response Teams by analyzing privacy risks and making recommendations to protect data privacy.
- Training and Awareness -
- Develop and promote training and awareness materials related to various privacy compliance risk areas, and present training for UCOP and systemwide stakeholders.
- Stays abreast of relevant new legislation and industry best practices.
- Data Subject Rights Management Process
- Develop privacy notice processes required by law in collaboration with operational data owners, and other data stakeholders. Develop processes for data subjects to exercise their rights over their personal data.
- Additional tasks as assigned.
25% Systemwide
- Facilitate collaboration and coordination of the systemwide community of Campus Privacy Officers to promote consistent and successful privacy program development and maintenance throughout the system.
- Collaborate with campus Privacy officers on annual risk assessments, workplan updates, and implementation of privacy initiatives with cross-functional stakeholders. Address privacy compliance concerns and incidents effectively.
Experience
Required Qualifications
- Min 5 years Relevant experience in privacy compliance, with a strong understanding of data protection regulation.
Familiarity with broad array of requirements governing campus privacy, including, California Information Practices Act, Family Educational Rights and Privacy Act (FERPA), General Data Protection Regulation (GDPR), Gramm-Leach-Bliley Act (GLBA) and other FTC privacy laws, online privacy laws, and research subject privacy requirements. Some familiarity with California Medical Information Act (CMIA), Health Information and Portability and Accountability Act (HIPAA) and other health data laws may be helpful.
Skills and Abilities
Required Qualifications
Strong analytical and research skills
Ability to convey information through concise and clear written communication.
Demonstrated experience in communicating complex information to all levels of management and administrators in a clear and concise manner both written and verbal.
Maintain current knowledge of applicable federal and state privacy laws, regulations, and policies.
Ability to analyze proposed and new legislation and regulations with systemwide impact and develop education and tools to assist with assessment and implementation.
Ability to facilitate a wide variety of stakeholders and foster consensus.
Ability to efficiently manage multiple complex assignments, adapting to changing priorities and prioritizing effectively to meet deadlines.
Ability to work independently and within cross-functional teams.
Strong ethical values and awareness of workplace diversity, including viewpoints, perspectives, and experiences.
Preferred Qualifications
Advanced knowledge of state & federal laws and University policies and regulations related to confidentiality and access to records.
Demonstrated ability to deliver training and presentations to a variety of audiences.
Experience in higher education research institutions.
Education
- Bachelor's degree in related area and / or equivalent experience / training
- Advanced Degree Preferred
Licenses and Certifications
IAPP or similar privacy-related certificate
Job Title
Ethics and Compliance Profl 5
Job Code
006060
Salary Grade
Grade 26
Payscale:
$150,000 - $171,500
Full Salary Range:
$117,000 - $226,000
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range shows the growth potential for this position and the pay scale is the budgeted salary or hourly range that the University reasonably expects to pay for this position.
Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging
ADDITIONAL INFORMATION
HOW TO APPLY
Please be prepared to attach a cover letter and resume with your application.
APPLICATION REVIEW DATE
The first review date for this job is January 8, 2024. The position will be open until filled.
CONDITIONS OF EMPLOYMENT
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT
The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy
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