Description
Summary of Position:
This Administrative Coordinator position supports the philosophy, objectives and the mission and vision of Barton Health by providing administrative coordination for the Infection Prevention Program and operational support for Environmental Services. This dual-role position plays a critical part in ensuring regulatory compliance, quality improvement, data reporting, and the safe, efficient operation of Infection Prevention and Environmental services. This position coordinates and participates in all infection prevention practices and creates, through good example and other creative methods, an infection prevention awareness throughout the hospital. This role requires strong attention to detail, organization, excellent communication and the ability to work collaboratively across departments.
Qualifications:
• High School degree or GED required
• Bachelor's degree preferred
Preferred Experience:
• 2–3 years of healthcare administrative or support experience required
• Experience in infection prevention, environmental services, or regulatory compliance preferred
• National Healthcare Safety Network (NHSN) reporting or data management experience a plus
Knowledge/Skills/Abilities:
• Proficient in Microsoft Office (Word, Excel)
• Familiarity with medical terminology and infection prevention concepts
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Ability to effectively communicate in English. Bi-lingual abilities preferred; Spanish preferable.
• Ability to handle confidential information in compliance with HIPAA
Licensure/Certifications:
• Valid CA or NV Driver's License with clean driving record
• Current vehicle insurance.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to walk, stand, sit, and talk or hear.
• The employee is occasionally required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl.
• Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Normal office environment. The noise level in the work environment is usually quiet to moderate while in the office.
• Occasional travel to various health system locations.
Essential Functions
1. Provides consistently exceptional care at all times.
2. Collects and inputs infection control surveillance data; assists in trend analysis
3. Enters data into the National Healthcare Safety Network (NHSN) and state reporting systems.
4. Prepares reports and materials for the Healthcare Associated Infection (HAI) Review and Infection Prevention Committees.
5. Monitors patient census for isolation compliance and potential infection risks.
6. Supports outbreak tracking and employee/patient exposure follow-up.
7. Serves as liaison with public health agencies for communicable disease reporting.
8. Assists with regulatory survey preparation (e.g., TJC, CDPH) and documentation.
9. Transcribes minutes, organizes agendas, and maintains IP department files.
10. Participates in performance improvement and quality assurance initiatives
11. Assists in the coordination and documentation of cleaning schedules, inspections, and training logs.
12. Supports scheduling of EVS personnel and project activities.
13. Tracks and maintains records of equipment cleanliness, including wheelchairs and shared devices.
14. Documents proper handling of sharps, linens, and biohazardous waste according to policy.
15. Monitors janitor closet organization, cleaning supply use, and chemical safety practices.
16. Provides clerical support to the EVS Director, including data entry, filing, and reporting.
17. Assists in preparing for and responding to environmental services audits and surveys.
18. Conducts or assists with routine quality compliance (QC) inspection.
19. Maintains confidentiality of patient and proprietary information in accordance with HIPAA.
20. Responds to the needs of the departments by performing other duties, as necessary.
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